Administrative Aide/ Typist

Ulster County Community College • Stone Ridge, NY

71d • $23

About The Position

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Administrative Aide/Typist in our Enrollment and Success Center. This position involves responsibility for the performance of a variety of complex clerical and routine administrative duties within an agency. The incumbent may serve as Secretary to a Department Head or other administrator. When employed at Ulster County Community College, the incumbent may perform secretarial duties, but fifty percent of the duties involve the performance of a specialized operational activity of the college. A significant portion of the work involves typing. Work is performed under general supervision with leeway allowed for independent decision regarding the application of agency or departmental policy and procedure. Supervision may be exercised over the work of subordinate clerical employees. Does related work as required.

Requirements

• Graduation from a regionally accredited or New York State registered college or university with an Associate's or higher-level degree in Business Administration, Secretarial Science, or a related field and one (1) year of full-time paid, or its part-time equivalent, clerical work experience
• Graduation from high school or possession of a high school equivalency diploma and three (3) years of full-time paid, or its part-time equivalent, clerical work experience
• Five (5) years of full-time paid, or its part-time equivalent, clerical work experience
• An equivalent combination of training and experience as defined by the limits of A, B and C above

Nice To Haves

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities
• Personal qualities to work effectively and with sensitivity in a multicultural environment
• Awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests

Responsibilities

• Conducts correspondence on matters where policies and procedures are defined
• Schedules and makes appointments for the Department Head or Administrator
• Instructs employees in the performance of specialized clerical work
• Assembles a variety of data from office records for incorporation in various reports
• Maintains budget control data, figures and statistical information for agency purposes
• Provides routine information to the public or students on request and by direction of the Department Head or Administrator
• Operates a typewriter, word processor, personal computer, etc. at an acceptable rate of speed and accuracy
• May act as secretary to a Department Head or other Administrator
• May process checks, claims, vouchers, receipts, and code and file requisitions
• May interview and screen clients, salespersons and visitors
• May collect fees and account for monies received
• May assign and review work
• May maintain attendance records of office employees
• May use automated office equipment for the purpose of maintaining office records and compiling reports

Benefits

• Medical, dental, and vision insurance
• Life insurance
• NYS Retirement Plan
• SUNY Perks
• Tuition waivers, including dependent waivers
• Tuition assistance
• 10 vacation days
• 12 sick days
• 5 personal days
• 15 holidays including 3 floating holidays
• Overtime compensation for working on holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees