Administrative Aide I (Police Admin)

City of Arlington

3d•$20 - $26

About The Position

Under general supervision, performs a wide range of administrative duties of a highly responsible and confidential nature in support of Police Administration, to include the Chief of Police, Chief of Staff, Executive Assistant, Assistant Chiefs and Assistant Director, as directed. This position will require a thorough knowledge of organizational and departmental policies and procedures.

Requirements

Knowledge of office and secretarial practices and procedures.
Skill with organization and attention to detail.
Skill in using PC Software including current Microsoft Office Suite of applications.
Skill in recording and organizing data.
Skill in making simple arithmetic calculations.
Skill in typing 40-50 words per minute.
Skill in effectively communicating with other city employees and the public by both oral and written means.
Skill in composing and editing correspondences.
Ability to work within a set schedule.
Ability to work independently under general instructions.
Ability to understand mathematical calculations involving fractions, percentages, and decimals.
Ability to receive detailed information through oral communications and to make fine discrimination in sound.
Ability to prioritize deadlines and tasks.
Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
Ability to operate a variety of office equipment, including but not limited to, PC, calculator, telephone, and copier.
Ability to learn new systems and procedures quickly.
Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.
The above knowledge, skills and abilities may be demonstrated by one year of college. Plus, two (2) years related clerical experience.
Any equivalent combination of education and/or experience may be substituted for the above.
Criminal background check
CJIS background check
Arlington Police Department General Orders prohibit employees from having tattoos on any part of the hands (below the cuff of a long-sleeve shirt), neck, face, head, eyelids, mouth, and ears, with the following exceptions: 1. Tattoo of one wedding band on the left-hand ring finger. 2. Professional style permanent facial make-up on the eyebrows, eyeline, cheeks, and lips.

Responsibilities

Provide varied and complex administrative support including but not limited to: The Chief of Police Chief of Staff Executive Assistant Assistant Chiefs Assistant Director
Receive and screen telephone calls and visitors including but not limited to: Route correspondence and inquiries according to the nature of the issue.
Communicate with City personnel and the public regarding questions and complaints using discretion and independent judgment.
Facilitate commendations and awards in the AIM reporting system.
Coordinate general office procedures including but not limited to: Ordering supplies, maintaining service of equipment and furnishings. Maintenance of source documents, as directed
Facilitate payroll responsibilities such as coordinating with Fiscal Services for resolution of payroll issues and maintaining support documentation.
Serve on assigned committee(s).
Assist with planning departmental functions, including annual awards and recognitions ceremonies.
Research source documents and gather data for reports.
Ability with training of other employees when necessary.
Complete special projects and perform other related duties as needed or directed.