Administrative / Accounting Specialist

Fehr & Peers • Riverside, CA

450d • $66,560 - $79,040

About The Position

Fehr & Peers is seeking a full-time Administrative/Accounting Specialist to join their Riverside office. This role is designed for a proactive and organized individual who will assist both clients and staff, contributing to a collaborative and positive work environment. The position emphasizes relationship-building, career development, and mentorship opportunities, making it ideal for someone eager to grow their career in a supportive atmosphere.

Requirements

• 3+ years of experience working in a professional business environment
• Commitment to high-quality, reliable, and timely work performance
• Customer service mindset—proactive and solutions-oriented
• Excellent time management and organizational skills
• Eagerness for collaboration and ability to work as part of a team
• Ability to represent Fehr & Peers and communicate professionally
• Intermediate or advanced experience in office software, including Excel and Microsoft Office
• Familiarity with general bookkeeping and project management processes
• Flexible attitude and comfort with managing requests in a fast-paced environment
• Experience with Vantagepoint or similar project management/accounting software is a plus
• Ability to adjust schedule as needed to support special events

Nice To Haves

• Experience with Vantagepoint (or Vision) or another project management/accounting software

Responsibilities

• Greeting and orienting visitors at the front desk
• Answering and transferring incoming calls and email inquiries
• Assisting office leadership with administrative needs, including food and office supply orders
• Maintaining the office Outlook calendar
• Coordinating meetings and events, including training classes
• Requesting and processing forms like insurance certificates and W-9s
• Preparing proposal deliverables, including printing and binding
• Acting as a liaison for corporate administrative staff
• Providing bookkeeping support, documenting credit card and petty cash purchases
• Setting up projects in accounting and project management software
• Packaging monthly electronic invoices and submitting to clients
• Coordinating with project managers on billing revisions and invoice changes
• Tracking unpaid invoices and following up with clients
• Organizing and producing electronic and hard-copy deliverables for projects and proposals

Benefits

• 401(k) matching
• Commuter assistance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Paid holidays
• Paid vacation
• Paid parental leave
• Mentoring and career development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed