Administration Specialist - Primoris Heavy Civil - Belton, TX

Primoris Usa•Belton, TX

8d•Onsite

About The Position

Join our Belton, TX team as an Administrative Specialist supporting heavy civil construction projects through contract administration, financial coordination, and compliance support. Primoris Heavy Civil is seeking an Administrative Specialist to support the Heavy Civil Division in Belton, TX. This role provides essential clerical, payroll, and administrative support, including managing contracts, assisting with financial processes, and ensuring compliance requirements are met while contributing to overall project coordination and team success. JOB SUMMARY The Administrative Specialist provides administrative and financial support for heavy civil construction projects, including subcontract administration, contract execution, accounts payable and receivable, timesheets, and equipment cost tracking. The role supports bid preparation, purchasing, and estimating activities while ensuring compliance with project requirements and DBE/WBE regulations. The Administrative Specialist coordinates with owners, project teams, and subcontractors to maintain accurate records and support successful project delivery.

Requirements

Minimum of three (3) years of multi-disciplinary administrative experience in Heavy Civil Construction.
technical or business education, or equivalent combination of technical training and/or related experience.
Post-offer drug/alcohol screen and physical evaluation.

Responsibilities

Subcontract Administration
Timesheets & mJobTime knowledge
Accounts Payable & Accounts Receivable experience with Heavy Civil Construction
Equipment tracking and costs
Prepare and track execution of subcontracts for projects.
Prepare and track execution of major material purchase orders for projects.
Prepare and track execution of trucker service agreements for projects.
Prepare bid proposal forms for execution, including obtaining bid guaranty.
Coordinate, review, and prepare contracts from owners for execution, including obtaining payment/performance bonds.
Obtain plans, proposals, and addenda from owners for projects to be bid.
Prepare final DBE/WBE reports.
Maintain current listing of all qualified DBE/WBE subcontractors.
Provide assistance to estimating section in identifying qualified minority subcontractors to achieve required minority goals on specific projects.
Act as a DBE/WBE Liaison between owner, project management, business managers, and other departments.
Maintain records documenting minority subcontractors’ performance to provide input to other departments for cost and scheduling, performance evaluation, etc.
Perform special assignments/projects.
Perform related duties as required of the position of as assigned by supervision.
May require supervision of clerical or secretarial position.
Knowledge of project requirements relating to contracting.
Use of conventional contracting techniques and concepts.
Good working knowledge of purchasing, finance, and basic engineering principles.
Effective oral and written communication skills.