About the position
Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. The Administration Manager is responsible for managing the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically. The Administration Manager is also an integral part of the Finance and Payroll team and will provide ongoing support in the day-to-day functions of the team environment.
Responsibilities
- Manage the day-to-day operations of a variety of office services to ensure that the organization's current and future administrative needs are met efficiently, reliably, and economically.
- Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs.
- Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization's business needs.
- Select, and manage ongoing relationships with external suppliers customers and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets.
- Accounts Payable (A/P) and Account Receivable (A/R) data entry.
- Billing/Invoice processing in accordance with customer contracts.
- Monthly A/P and A/R accruals.
- Monthly P&L review with variance detail and trending.
- Payroll entry/processing; review and analyze labor trends.
- Employee station support (uniforms, attendance, scheduling, etc.).
- Customer interaction/correspondence.
- Driven, self-starter with minimum supervision.
- Proficient with Outlook & Excel.
- Must be able to meet deadlines.
- Other duties and assignments as requested by manager(s).
Requirements
- One to Three years of experience in similar positions.
- University degree or proven track record.
- Have excellent verbal and written communication skills.
- Have professional phone etiquette.
- Self-driven and have high energy levels.
- Organized.
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
