Administration Generalist

Securitas • South Portland, ME

150d

About The Position

Join our growing team at Securitas, an industry-leading provider of security services, serving over 100 clients in Northern New England. We are excited to add a new position to our South Portland, ME branch to support our HR & Operations teams. This role will perform a variety of responsible administrative functions, including human resources, office management, accounts payable and/or accounts receivable, vendor relationships, and employee recognition. This position is ideal for recent graduates looking to gain experience in HR and/or business and get a 'foot in the door' at a global company that is ever-growing and stable. The position will support senior leadership and work with several stakeholders.

Requirements

• Must be at least 18 years of age.
• Must have a reliable means of communication (i.e., pager or phone).
• Must have a reliable means of transportation (public or private).
• Must have the legal right to work in the United States.
• Must have the ability to speak, read, and write English.
• Must have a High School Diploma or GED.
• Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
• High School Diploma or G.E.D. and 2 years of related experience, or an equivalent combination of education and experience.

Nice To Haves

• Thorough understanding of standard office procedures and practices.
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
• Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
• Ability to use personal computers and office productivity software.
• Ability to write original correspondence.
• Excellent planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to be an effective team member and handle projects responsibly.
• Courteous and professional telephone manner, with accuracy in taking messages.
• Strong customer and results orientation.

Responsibilities

• Perform a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
• Schedule meetings and conferences and assist with travel reservations.
• Input scheduling/payroll data into automated resource system; verify associate hours worked to contract requirements; determine overtime rates and billing hours; complete payroll documents for corrections.
• Review all accounts payable and ensure timely payment; verify amounts and call vendors on any discrepancies.
• Support Senior HR Manager with administrative functions/data entry.
• Assist Recruiters with uniform ordering and administration, new hire orientation, file printing, etc.
• Perform additional administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: High school or GED