Administration Assistant

TEL Staffing and HR • Pensacola, FL

403d • $31,034 - $45,178 • Onsite

About The Position

The Administrative Assistant plays a crucial role in supporting the General Manager to ensure the efficient operation of the office. This position involves handling various administrative tasks, managing confidential materials, and assisting in the coordination of office activities and events.

Requirements

• Associate's degree in Office Administration or a related certification
• At least 3 years of experience in an Administrative Support role
• Valid Driver's License (must be approved as insurable driver by insurance carrier)

Nice To Haves

• Demonstrates the company Mission Statement in all job functions and day-to-day activities
• Possesses a high level of integrity and strives to always do the right thing
• Provides high quality services and strives for excellence in all we do
• Demonstrates dependability by delivering on commitments consistently and timely
• Possesses a positive attitude by being teamwork driven and a positive influence on others
• Provides the highest level of customer service

Responsibilities

• Reviews incoming correspondence and directs it appropriately
• Prepares correspondence for the General Manager's signature
• Prepares and distributes Board agenda packets for regular and special meetings
• Prepares presentations and materials as needed
• Coordinates outside use of the boardroom and of all company-owned properties
• Develops forms and maintains policy and procedures manuals as needed
• Assists the General Manager with special events
• Answers and directs phone calls
• Manages and maintains the General Manager's schedule
• Represents the company at various meetings, conferences, etc.
• Attends and records minutes of all monthly Board of Director meetings
• Manages travel arrangements for all company employees
• Conducts research, compiles data, and prepares papers for consideration and presentation by the General Manager, committees, and Board of Directors
• Fills in for the Customer Service Supervisor as needed
• Maintains and purchases all office supplies
• Maintains the company website
• Manages all biddings of company vehicles and equipment
• Oversees employee locations utilizing a tracking program
• Assumes the role of Head Information Officer during Hurricane Season
• Prepares invoices, reports, memos, letters, financial statements, and other documents using Microsoft programs, databases, or presentation software as needed
• Files and retrieves corporate documents, records, and reports as needed
• Performs related duties as directed

Benefits

• Direct Hire
• Full Time, Monday-Friday, 7am-4pm

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree