Administration Assistant

Oak View Group • West Palm Beach, FL

274d • $17 - $18

About The Position

The Administration Assistant position at the Palm Beach County Convention Center involves coordinating processes and procuring equipment, tools, and supplies necessary for the Operations Department's initial startup and day-to-day functions. This role includes various aspects of administrative support and is part-time, offering an hourly wage of $17.00-$18.00. The position will remain open until July 11, 2025.

Requirements

• High School education or equivalent.
• Minimum 1+ years as an office administrative assistant.
• Effective communication, both orally and written.
• Ability to multi-task in a fast-paced environment.
• Ability to support staff of 40+ employees.
• Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copier, radios, postage machine, laminator, etc.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for all PMs, CMs and projects as outlined by PBCBOCC for work orders and monthly report.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering depts.
• Prepare multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.
• Take department meeting minutes.
• Manage purchase orders.
• Order and maintain office supplies for Operations and overhead for building, i.e., papers and toners.
• Coordinate and procure all uniforms and premium items for Operations departments.
• Receive deliveries of all equipment, tools, and supplies from FF&E requests and Purchase Orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.
• Maintain operations departments filing system.

Benefits

• 401(k) Savings Plan
• 401(k) matching

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED