Administration and Operations Coordinator

University of Chicago • Chicago, IL

75d • $24 - $31

About The Position

The Administration and Operations Coordinator will be responsible for operations within the Center. This position is part of the Administrative team, supporting recruitment and operations support for recruitment, registration and general operations for the Center. The Administration and Operations Coordinator will have opportunities to work on other development tasks such as data reporting, grant writing, and strategic planning. This position will be supervised by the Manager of Administration & Operations. This position is grant funded.

Requirements

• Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

• Experience working with and/or providing care to LGBT populations, Black and Latinx community members.
• Experience working in the HIV field.
• Previous administrative support experience.

Responsibilities

• Preparing space for the day: (1) Refilling condom/lube bowls (2) Preparing water and coffee station (3) Arranging waiting area (4) Arranging conference room tables/chairs.
• Preparing iPads/Laptops for client check-in, Completing community member consent forms and releases of information for services and research.
• Collecting contact information and demographic information from community members for service and research follow ups.
• Supporting outreach events for recruitment for research.
• Overseeing space scheduling for meetings, interviews, and community events.
• Evenings and weekend availability for event support as needed.
• Attending team meetings and required trainings.
• Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

What This Job Offers

• Job Type: Part-time
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees