Admin- BUF Airport

PrimeFlight Aviation Services•Buffalo, NY

2d•Onsite

About The Position

The Admin supports daily office operations by managing administrative tasks, coordinating schedules, handling communication, assisting with projects, and ensuring efficiency through strong organization, communication, and problem-solving skills. The Admin will play a vital role in supporting the daily operations of an office by managing administrative tasks and ensuring efficient office functionality. This position involves organizing and scheduling appointments, handling correspondence, preparing reports, and maintaining filing systems. The Admin is also responsible for providing support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed. Key skills for this role include strong organizational abilities, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.

Requirements

18 years of age or older
Eligible to work in the United States
Communicate effectively in English (reading, writing, speaking)
1 year experience in office/administrative position
Knowledge of MS suite, Excel, Word, and PowerPoint
Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
Effectively communicate with colleagues and clients, both in-person and through electronic means
Eligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)
Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays
To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
Ability to lift up to 25 pounds
Position is generally sedentary, sitting for long periods of time
Be able to hear and respond to the spoken voice and to audible alarms
Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

Responsibilities

Administering all testing for local applicants and coordinating badging and vetting
Assist with Recruiting, Hiring and training of local employees
Maintain employee schedules
Daily management of timekeeping entries, payroll and assisting with issues
Handling HR related issues, communication with corporate and file management
Handle any reports or information requested by Station Management
Can work on client specific supply orders, reporting and compliance
Maintains a strong working relationship with airline partners
Can demonstrate regular, predictable attendance at job location
You know how to use such programs as Excel, Word, and PowerPoint
Exemplify PrimeFlight customer service and safety standards
Perform any additional duties as assigned by management