Admin Support Specialist

Auburn University • Auburn, AL

382d • $36,410 - $54,610

About The Position

The Administrative Support Specialist at Auburn University plays a crucial role in providing office support within the Canine Performance Sciences program. This position is a two-year limited term appointment, with the continuation of employment contingent upon the availability of funds. The specialist will handle a variety of administrative tasks, ensuring smooth operations and effective communication within the department.

Requirements

• High school diploma plus 4 years of experience in administrative support services.
• Knowledge of extensive body of rules, precedents, procedures applicable to administrative support work.

Nice To Haves

• Experience in clerical support services
• Experience in processing travel requests and reimbursement using GSA guidelines
• Knowledge of FLSA principles and experience in processing payroll
• Experience with AU or other human resources management activities such as posting positions, hiring, and performance evaluation
• Experience with property/resource management and accounting
• Experience in coordinating events
• Experience in providing executive administrative support
• Experience working in the AU Banner, Tiger Buy, and Kronos
• Experience in preparing budgets and maintaining excel files.

Responsibilities

• Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information.
• Prepares documents, reports, newsletters, and manuscripts, and may compose correspondence.
• Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc.
• Maintains inventory and orders office supplies, materials, and equipment.
• Processes and prepares forms such as work orders, purchase orders, and personnel documents.
• Creates and maintains records, files, documents, and images in the data system.
• Calculates, posts, and verifies standard financial statements, reports, and vouchers.
• May perform other office support duties such as payroll processing, document processing, and assisting with financial services.

Benefits

• Competitive employee benefits
• State retirement plan
• Tuition assistance for employees and dependents
• Generous leave policies including paid parental leave

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED