Admin Support – Instrumentation Team

Interstates•Sioux Falls, SD

4d•Onsite

About The Position

At Interstates, we don’t just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we’re doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you’re bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you’ll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you’ll feel at home here. At Interstates, the work you do behind the scenes directly supports the success of our field teams and the projects they deliver. You’ll be part of a collaborative environment where organization, communication, and follow‑through make a real difference—for your teammates and our clients. Interstates is seeking an Administrative Coordinator to help keep our Instrumentation team organized, informed, and ready to execute. This role is a central hub for schedules, documentation, and communication. You’ll work closely with project managers and technicians. If you enjoy managing details, solving scheduling puzzles, and supporting teams that work in fast‑moving, real‑world environments, this role offers meaningful, day‑to‑day impact. Location: This position is in person at our Sioux Falls, SD or Sioux Center, IA office.

Requirements

2+ years of experience in administrative support, project coordination, or office support (experience in construction, industrial, or technical environments is preferred)
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities with confidence
Clear written and verbal communication skills

Nice To Haves

Experience supporting travel‑heavy or field-based teams is a plus

Responsibilities

Keep Schedules & Travel on Track
Prepare and submit expense reports for traveling technicians and track per diem
Schedule technicians for on‑site work and adjust assignments as needs change
Track time‑off requests and coordinate approvals with project managers
Support Workforce Planning
Prepare materials for weekly workforce planning meetings
Identify scheduling gaps, overlaps, or double bookings and flag potential issues early
Update project and job status in internal tracking systems, maintaining accurate dates and completion status
Coordinate Training & Onboarding
Partner with training providers to help technicians stay on track with apprenticeship programs and required coursework
Support onboarding of new technicians, ensuring system access, setup, and readiness
Provide Day‑to‑Day Team Support
Maintain organized documentation and reporting
Provide general administrative support to help the Instrumentation team operate efficiently and smoothly