Black & Veatch-posted 10 months ago
Full-time
Lenexa, KS
Professional, Scientific, and Technical Services

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference. The position provides administrative support for a work group or department or business unit director's administrative operations, under minimal direction and supervision. Duties and tasks are often non-routine, requiring regular independent judgment and problem-solving. The position requires a high level of confidentiality and has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

  • Organizes flow of administrative work through supervisor's office
  • Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
  • Maintains manager's or work group's calendar
  • Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
  • Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
  • Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
  • Contributes to the development of other department or company initiatives
  • Participates in developing, administering and communicating policies and procedures
  • Serves as a resource to others in the resolution of problems and issues
  • Refers the most complex issues to management
  • Liaises with Black and Veatch contingent coordinator and/or employment agency
  • Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences
  • Generates or distributes ad hoc reports using various business systems and databases
  • Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
  • May coordinate completion of timesheets
  • Reviews and approves timesheets
  • May code, route, and track invoices
  • Creates expense reports
  • May review expense reports for compliance
  • May verify accuracy of invoices prior to approval
  • May research, analyze and summarize information
  • May track and report budget information
  • Performs other general clerical duties as needed
  • Acts in capacity of a 'lead person'
  • 7+ years relevant experience preferred
  • High School Diploma or equivalent preferred
  • Intermediate MS Word skills
  • Intermediate MS PowerPoint skills
  • Intermediate Excel skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Policies and Procedures
  • Time Reporting Systems
  • PeopleSoft and Blueprint Basic Users
  • Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting)
  • Travel Systems
  • StafTrak
  • Telephony and Web conferencing
  • Electronic Repository Systems
  • Financial Information Systems
  • Competitive compensation
  • 401K match
  • Benefits that start day 1
  • Flexible work schedules
  • Paid vacation and holiday time
  • Sick time and dependent sick time
  • Adoption reimbursement
  • Tuition reimbursement
  • Vendor discounts
  • Employment referral program
  • AD&D insurance
  • Pre-taxed accounts
  • Voluntary legal plan
  • B&V Credit Union
  • Performance-based bonus program
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service