Admin Support Coordinator Grand Rapids Hospitalists
About The Position
Practice and Culture The Admin Support Coordinator’s provide support to our Grand Rapids Hospitalists. This team is responsible for several high detail daily assignments which includes but not limited to the following: Tracking daily census, admits and discharges. Entering and updating Perfect-Serve Schedules. Tracking ACLS renewals. Running reports in Epic. Ordering and tracking supplies. Getting signatures on faxes received for Durable Medical Equipment and Homecare orders. Job Summary Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence. Essential Functions Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload. Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc. Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies. Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling. Arranges for conference/travel, meetings as needed. Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy. Directs and maintains accountability for completion of complex, multi-faceted programs/projects. Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis. Performs other duties as assigned.
Requirements
- Associates degree or equivalent.
- Specific course work in office administration/secretarial science.
- 2 years of relevant experience in secretarial/clerical and computer skills.
- 2 years of relevant experience in administrative projects, program management, hospital/physician office, statistical data collection and analysis.
- 2 years of relevant experience in working in a high-volume service industry in business or accounting, cash handling, data systems, managed care, and Medicare product industry.
- 2 years of relevant experience in a health care or medical research environment.
- 2 years of relevant experience in dealing with the public, preferably in the medical or customer service field.
- 2 years of relevant experience in database development
- 2 years of relevant experience in clinical setting directing the workload of others, specimen collection and client services.
Responsibilities
- Tracking daily census, admits and discharges.
- Entering and updating Perfect-Serve Schedules.
- Tracking ACLS renewals.
- Running reports in Epic.
- Ordering and tracking supplies.
- Getting signatures on faxes received for Durable Medical Equipment and Homecare orders.
- Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.
- Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality.
- Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
- Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
- Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
- Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling.
- Arranges for conference/travel, meetings as needed.
- Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data.
- Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.
- Directs and maintains accountability for completion of complex, multi-faceted programs/projects.
- Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
- Performs other duties as assigned.
Benefits
- Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here .
- On-demand pay program powered by Payactiv
- Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
- Optional identity theft protection, home and auto insurance, pet insurance
- Traditional and Roth retirement options with service contribution and match savings
- Eligibility for benefits is determined by employment type and status
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
