Admin Specialist I - Western Region

State of North Carolina

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About The Position

We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you Job Duties: The Area Office for Court Services is managed by the Juvenile Court Area Administrator who oversees the operations of the juvenile court districts for the Western Region that covers Chief Court Counselors, Juvenile Court Counselor Supervisors, Juvenile Court Counselor Supervisors and support staff. This role is responsible for coordinating a comprehensive range of administrative and program support functions essential to the efficient operation of the Area Office. The incumbent will manage and streamline office workflows, oversee clerical and administrative processes, and support program operations to ensure smooth day-to-day functioning. The position serves as a key liaison between the Area Administrator and internal staff, assuming responsibility for routine office and program administration tasks.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
• All work history and education (including accurate dates of employment/attendance) must be documented on the application.
• Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application.
• A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary.

Nice To Haves

• Experience with entering data into a database.
• Experience with paying bills for a large organization.
• Demonstrated experience communicating with staff at all levels to provide expectations that align with agency core values.
• Demonstrated experience maintaining spreadsheets within Excel to track data.
• Current Notary

Responsibilities

• Assist the Area Administrator with communication to district offices via in-person, phone, and email.
• Prepare, edit, and format documents, forms, and reports using various computer applications.
• Track and manage district needs and requests through spreadsheets and documentation.
• Attend Area Court Services Management Team meetings; assist with preparation and record assignments.
• Provide clerical support to districts and other Area Administrators during vacancies.
• Serve as a liaison between area staff and Central Office on matters such as travel reimbursements, training, equipment issues, incident reports, and inventory.
• Organize and lead periodic meetings with Office Assistants across the Area.
• Act as purchasing agent for the Area Office and court districts using the state’s eProcurement system.
• Review and recommend purchase requests, ensuring budget compliance.
• Audit and process invoices, including direct pay forms and vendor coordination.
• Compile and submit holiday on-call spreadsheets.
• Act as the Area’s Workers’ Compensation Administrator
• Maintain OSHA logs and ensure district compliance with safety policies.
• Serve as the Area’s Time Administrator, resolving time entry issues and approving time during supervisor vacancies.
• Managing Motor Fleet logs and paperwork for districts in the Central Region.

Benefits

• This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance.
• Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees