Admin Services Coordinator - Care Coordination Division - 50%25 Part Time

University of Iowa • Iowa City, IA

3d

About The Position

The University of Iowa Healthcare, Care Coordination Division is seeking an Admin Services Coordinator to contribute to the success of the Care Coordination Division (CCD) by collaboratively providing support as an extension of the patient’s care team. This position reports directly to the Administrative Services Specialist. This position will adhere to the standards regarding attendance, documentation, continuous quality improvement, statistics, policies and procedures, and the Code of Ethics.

Requirements

• A Bachelor’s Degree, or an equivalent combination of education and experience
• Minimum of 1 year administrative support experience
• Excellent written, verbal, and interpersonal communications skills
• Demonstrates working ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Demonstrates high attention to detail and problem-solving skills.
• Proficiency in computer software applications and Microsoft Office Suite (i.e., Excel, Word, Calendar, PowerPoint)

Nice To Haves

• Previous experience working in EPIC.
• Professional demeanor and attitude
• Capable of multitasking with a strong commitment to time management
• Well-organized and detail-oriented
• Excellent written and verbal communication
• Relationship-building skills

Responsibilities

• Triage divisional ACD patient line
• Manage CCD general email box, including triaging incoming fax
• Miscellaneous office duties (I.e., mail prep, facilities request)
• Manage and prepare patient gift funding requests per policy
• Keep up-to-date records of funding which may include patient, payor, or vendor information
• Primary departmental purchasing agent
• Assist with data collection, entry, and documentation as assigned
• Maintain communication tools (e.g., SharePoint Site)
• Assist with training as needed
• Other financial or office responsibilities as delegated by CCD leadership
• Triage transportation and/or lodging needs via Epic tool
• Coordinate with vendors (ex: Cab, Bus, Ambulance, etc.) to arrange various modes of transportation and/or lodging for patients at request of Social Workers/Nurses
• Effectively communicates with patient’s care team reservation details
• Troubleshoot transportation or lodging issues that may arise
• Effectively communication with CCD team processes or procedures
• Represents the integrity of UI Health Care and CCD when collaborating with external vendors
• Maintains appropriate relationship with external vendors
• Assists in the implementation of new processes at the direction of supervisor / leadership
• Maintain use of UI Health Care resources to meet services in a prudent manner
• Maintains up-to-date learning regarding new equipment, software (e.g., EPIC, Microsoft Suites) as necessary to adequately perform job duties
• Completes other projects or tasks as assigned by leadership
• Serve as backup in main office duties as needed

Benefits

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees