Admin Services Assistant

Laika•Hillsboro, OR

3d•$20•Onsite

About The Position

The Admin Services Assistant is responsible for supporting employee services across the studio with a primary emphasis on supporting new hire onboarding, reception coverage, event setup/breakdown, general studio support, and barista support in the coffee bar. This position is key in providing a positive customer service experience for employees and visitors in a fast-paced production environment.

Requirements

1- 2 years’ related experience in reception and/or food services with a strong emphasis on customer service
Ability to troubleshoot in a variety of situations while being resourceful in determining solutions.
Ability to work well under pressure within established deadlines.
Strong communication and interpersonal skills including the ability to work with all levels within the organization.
Strong Microsoft Excel skills and proficiency in Microsoft Office Suite.
Valid driver’s license with proof of insurance and access to a reliable vehicle for running errands, required.
Oregon Food Handler’s Card, or the ability to obtain one.
Must be able to legally purchase alcoholic beverages.

Nice To Haves

barista experience, preferred.

Responsibilities

Work closely with production to coordinate, streamline, and execute daily employee service requests.
Work with the Technology department to carry out service requests for new hire desks and technology setups, workstation and office renovations, and employee offboarding.
Conduct new hire orientation studio tours emphasizing building layout and studio policies and procedures.
Perform reception duties including responding to inquiries and providing general studio and company information to callers, employees, and visitors; greet visitors and provide instructions regarding sign-in procedures and security protocols.
Schedule in-house meeting rooms and ensure setup and service requests are executed.
Prepare and serve beverages to employees while adhering to fo od safety regulations and quality controls and e ducate employees on coffee drink options while making recommendations based on their preferences.
Perform routine machine maintenance and keep equipment in a clean, orderly, and functional condition.
Stock inventory, clean, and sanitize the coffee bar area, kitchen/dining areas, and equipment and supply areas.
Plan, prep, carry out, and clean up for on-site, off-site, and after-hours employee events.
Run errands as necessary using designated studio vehicles.