Admin Secretary

St. Catherine of Siena • Greenvale, NY

69d • $20 - $31

About The Position

We are seeking a dedicated and detail-oriented Administrative Secretary to join our medical practice. In this role, you will provide essential administrative support to our healthcare team, ensuring smooth and efficient office operations. Your contributions will help create a welcoming environment for patients and support the delivery of high-quality care.

Requirements

• High school diploma or equivalent (Associate's degree or higher preferred).
• Previous experience in a medical office or healthcare setting preferred.
• Strong organizational and multitasking abilities.

Responsibilities

• Greet patients, answer phone calls, schedule appointments, and handle patient inquiries in a courteous and professional manner.
• Maintain accurate patient files, ensuring they are up-to-date and compliant with privacy regulations (HIPAA).
• Assist with billing processes, including insurance verification, coding, and processing claims. Follow up on unpaid claims and communicate with patients regarding their billing.
• Prepare and maintain documents such as patient forms, consent forms, and referral letters. Handle correspondence between patients, physicians, and other medical professionals.
• Coordinate patient appointments, tests, and procedures, ensuring accurate scheduling while balancing physician availability and patient needs.
• Accurately enter patient information into the electronic health record (EHR) system. Update patient details as necessary.
• Monitor and order office supplies and medical inventory to ensure smooth operations.
• Facilitate the check-in and check-out process, ensuring that patients have completed necessary forms and understand their next steps.
• Provide clerical support to physicians and other staff, including assisting with document preparation, filing, and other administrative tasks.
• Maintain patient confidentiality and adhere to HIPAA guidelines and other regulatory requirements.

Benefits

• Be part of a supportive and collaborative team.
• Work in a fast-paced yet rewarding healthcare environment.
• Make a positive impact on patient care and the daily operations of our practice.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED