Admin Manager - Open Rank

University of Massachusetts Medical School•Worcester, MA

About The Position

Admin Manager I: Under the direction of the director or designee, the Administrative Manager I is responsible for planning and managing the administrative and business affairs of a medium sized department whose functions include; education, research, and service. Admin Manager II: Under the direction of the director or designee, the Administrative Manager II is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service. Admin Manager III: Under the direction of the director or designee, the Administrative Manager III is responsible for planning and managing the administrative and business affairs of a very large department whose functions include; education, research, and service.

Requirements

Bachelor’s degree in Business Administration, a related field, or equivalent experience
4 years of related experience
Prior supervisory experience required
Bachelor’s degree in Business Administration, a related field, or equivalent experience
5 years of related experience
Prior supervisory experience required
Master’s degree in Business Administration, a related field, or equivalent experience
2 year of supervisory experience required

Responsibilities

Develop and prepare budgets and financial reports for general appropriations, endowments, and other funds
Manage the division's annual budget and report variances and recommend corrective action. Provide forecasts as needed
Manage division funding sources by monitoring revenue and expenditure activity
Provides input into non-technical portions of financial proposals involving a variety of funding sources and agencies
Analyze and evaluate existing administrative systems, identifying opportunities for systems improvements and increased efficiencies. Implement and coordinate improvements including program wide support staff coverage, scheduling and work distribution and payroll backup
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
Act as a primary liaison between the department and the UMass Medical School Payroll Dept, HR Dept. and Information Services departments and represent the department at administrative meetings within and outside of the Medical School
Oversee and provide human resource support in the areas of staffing, recruitment, counseling, compensation, and benefits. Insure all personal action activity related to hiring, firing, performance measurement, contracting, and funding are completed
Supervise and evaluate performance of support and other assigned staff. Provide support to staff in the development of business initiatives. Identify and implement professional development opportunities for assigned staff
Train, develop, and provide technical consultation related to existing business process and process improvement
Train and provide ongoing education to ensure awareness of, compliance with, and uniform implementation of program, university, state, and funding agency regulations, business process policies, procedures and systems. Review and assure all departmental policies are current
Maintain adequate office supplies, space & equipment. Oversee the purchasing of supplies and capital equipment
Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
May serve as liaison with external organizations and other School departments
Adhere to University, State, and funding agency regulations
Perform other duties as required.
Develop, manage, and control the division's annual budget. Report variances and recommend corrective action. Provide forecasts as needed
Oversees the preparation and management of grant and contract proposals involving a variety of funding sources and agencies
Directs the preparation of grants and contracts involving a variety of funding sources and agencies and ensures their compliance to institutional funding sources and federal guidelines and regulations