Admin Business Lead

BlackRock • London, CA

2d • Hybrid

About The Position

About this role Internal Audit’s primary mission is to provide assurance to the Board of Directors and Executive Management that BlackRock’s businesses are well managed and meeting strategic, operational and risk management objectives. The team engages with senior leaders and all of BlackRock’s individual business units globally to understand and advise on the risks in their business, evaluate the effectiveness of key processes and assist in the design of best practices that can improve their results. Internal Audit reports directly to the Audit Committee of the Board of Directors, and our work builds confidence that BlackRock will meet its obligations to clients, shareholders, employees and other stakeholders. About this role BlackRock is recruiting for a dynamic Administrative Business Lead for the Internal Audit Department. This position is based in our Edinburgh or London office. You will partner closely with the Global Head of Internal Audit, and Head of International Internal Audit, managing their complex administrative and business support needs. You are a self-starter with excellent organization, anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently.

Requirements

• A minimum of 7 years of related administrative experience
• The ability to be forward thinking: identify what needs to be done and take action before being asked
• Strong proficiency in Microsoft office including Teams, and familiarity with AI Productivity tools and collaboration tools such as Copilot
• Excellent verbal and written communication skills in English
• Strong organizational, time management, and prioritization skills, with the ability to multitask and handle multiple deadlines
• Exceptional interpersonal and relationship-building skills, with the ability to work effectively with diverse stakeholders at all levels
• Enjoys meeting, organising and coordinating people and events
• Ability to demonstrate thoughtful management of leaders’ time against priorities, and ensuring they are prepared for meetings
• Desire to gain a deeper understanding of technology and processes and the ability to educate others, finding opportunities to streamline/improve IA administrative processes
• Demonstrate the ability and willingness to continuously acquire new competencies and accept new challenges
• Ability to handle multiple tasks and concurrent assignments in a demanding environment with a high degree of accuracy
• Experience with Concur

Responsibilities

• Provide dedicated support to the Head of EMEA Internal Audit and Head of International Internal Audit, including considerable diary management, co-ordination of complex meetings, including extensive administrative support in relation to Board and Committee reporting schedules.
• Frequent travel management, timely processing of expenses, monitoring completion of employee processes and various ad hoc projects.
• Provide support to the EMEA Audit Managing Directors & Directors on diary management, travel and expenses, Acting as a strong resource on technology capabilities and BlackRock administrative policies, directing the EMEA Internal Audit team on new best practices, tools, processes etc.
• Provide administrative assistance coverage, as needed, for the wider IA team, across London and Edinburgh, including co-ordinating/booking travel needs, processing of expenses, room bookings, event planning, onboarding of new joiners, handling the Business Continuity Plan for London & Edinburgh, and maintenance of various spreadsheets, org charts, and distribution lists.
• Build networks with teams other regions and their assistants, along with local management & business partners.
• Perform ad hoc project work and provide additional assistance to teams as required.
• Assist with the onboarding and orientation of new hires and interns.

Benefits

• retirement investment and tools designed to help you in building a sound financial future
• access to education reimbursement
• comprehensive resources to support your physical health and emotional well-being
• family support programs
• Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees