Admin Business Lead - Supporting Head of Innovation & Transformation

BlackRock • New York, NY

19h • $110,000 - $200,000 • Hybrid

About The Position

This Admin Business Lead role is focused on providing high touch administrative and operational support to BlackRock’s Head of Innovation & Transformation, helping manage workflow, communications, and priorities to enable the leader to operate effectively at scale.

Requirements

• 7+ years of administrative experience, preferably at a large global organization in the financial services industry, consulting or big tech.
• Ability to work independently and assume additional responsibilities as the need arises.
• Must have strong working knowledge of AI tools used in day-to-day business operations.
• A positive and ‘can-do’ attitude.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven track record to managing competing priorities and meeting tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.

Nice To Haves

• Bachelor’s degree is strongly preferred

Responsibilities

• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Complete ad hoc administrative requests in a timely and detailed manner.
• Use AI tools to streamline operational processes

Benefits

• employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits.
• strong retirement plan
• tuition reimbursement
• comprehensive healthcare
• support for working parents
• Flexible Time Off (FTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level