Admin Associate IV / Admin Legal

Hartford Healthcare • Hartford, CT

1d • Onsite

About The Position

Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization. With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system. This position supports Legal Leadership and team. Position is in-person, Monday – Friday, days. This position contributes to the overall success of the organization by providing multi-dimensional, complex administrative support in a manner which requires self-direction, creativity and independent and discretionary judgment to meet the needs of a manager. Key Areas of Responsibility · Schedules meetings and manages the calendars of multiple senior leaders. High focus on calendar management using Outlook. · Creates, prepares and distributes meeting materials to attendees including agendas, reports and presentations. · Welcomes visitors and meeting attendees to suite, showing to appropriate offices and conference rooms. Accepts and distributes all mail correspondence. Maintains office supply inventory and ordering. · Participate in activities and completion of documents dealing with sensitive and confidential issues and information. · Able to handle multiple priorities at the same time. · May act on behalf of superior on routine matters within established guidelines.

Requirements

• Minimum: High School Diploma or equivalent
• Minimum: Three years of previous administrative experience.
• Computer Proficiency
• Microsoft Office to include Outlook, Word, Excel, PowerPoint
• Ability to multi-task and prioritize contending tasks
• Attention to detail
• Excellent written and verbal communication skills and ability to ensure high degree of confidentiality with strong problem solving skills required
• Highly organized
• Ability to work well in a team structure
• Customer service orientated
• Excellent interpersonal skills

Nice To Haves

• Preferred: Associate’s Degree
• Preferred: Five years previous administrative experience with at least three years supporting a senior leader.
• Healthcare experience preferred

Responsibilities

• Schedules meetings and manages the calendars of multiple senior leaders.
• Creates, prepares and distributes meeting materials to attendees including agendas, reports and presentations.
• Welcomes visitors and meeting attendees to suite, showing to appropriate offices and conference rooms.
• Accepts and distributes all mail correspondence.
• Maintains office supply inventory and ordering.
• Participate in activities and completion of documents dealing with sensitive and confidential issues and information.
• Able to handle multiple priorities at the same time.
• May act on behalf of superior on routine matters within established guidelines.

Benefits

• We take great care of careers . With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED