Admin Assistant - Mesa, AZ

A New Leaf•Mesa, AZ

4d•$21 - $23•Onsite

About The Position

The Administrative Assistant at A New Leaf provides front desk support by greeting visitors, managing calls, and assisting with inquiries in a professional and friendly manner. This role is responsible for organizing office systems, coordinating mail and filing, maintaining supplies, and supporting staff with clerical tasks, reports, and special projects. The Administrative Assistant also plays a key role in ensuring compliance with agency procedures, maintaining accurate records, and contributing to a positive and welcoming office environment.

Requirements

High school diploma, GED, or equivalent required
Demonstrated ability to manage multiple phone lines and handle multiple projects concurrently.
Effective verbal and written communication skills are essential.
Confirmed proficiency in utilizing Microsoft Software Suite, and overall computer literacy.
Must Be At Least 21 Years of Age
Class One Fingerprint Clearance Card
DCS Central Registry Background Check
Drug Screening
TB Test (Depending on Program)
CPR/First Aid Certification
Therapeutic Options Training (Depending on Program)
Valid Unrestricted Driver’s License
Current Auto Liability Insurance
39 Month Motor Vehicle Record
Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations.

Nice To Haves

Associate or bachelor’s preferred
Bilingual verbally in Spanish, preferred.

Responsibilities

Greets and assists visitors in a professional and friendly manner, handling inquiries, requests, and complaints efficiently.
Manage incoming calls by promptly answering them, addressing caller inquiries, providing relevant information, and transferring calls to appropriate individuals, departments, or programs as needed. Check and manage voicemail messages.
Facilitate mail distribution for the Agency.
Manage the organization of the live file system, handling filing tasks within the administrative office and, distributing incoming facsimiles.
Maintain cleanliness and organization in the administrative office and ensure adequate supplies are available.
Create and maintain Affirmative Action files and statistics.
Maintain employee bulletin board.
Become familiar with all sites and needs of Agency as they apply to the position.
Attend and actively contribute to staff and training meetings.
Prepare minutes of meetings as required by program needs.
Offer support with special projects, as needed.