Admin Assistant - Eureka
About The Position
The Administrative Assistant provides administrative support to the Administrator and Eureka leadership team. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgement. Public contact is a component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality required. Find it here. Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health. Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [email protected].
Requirements
- Associate's Degree: Related Field (Required)
- Office/Customer Service; Administrative assistant
Responsibilities
- Greet and welcome all individuals who enter administration and act as gatekeeper.
- Screens incoming calls appropriately, working closely with local leadership to expedite callers and requests for information.
- Take action upon mail and correspondence including processing invoices.
- Maintains calendars as requested, schedules meetings, arranges appointments, brings pertinent dates to attention of leaders, provides necessary documents for use in scheduled meetings (agendas/presentations), and attends meetings as requested to take minutes.
- Produce documents and presentations as needed using Microsoft Office, PowerPoint, Excel, etc.
- Assisting with timecards as a timekeeper as requested.
- Organize special events and provide appropriate committee representation
- Proof, edit, review materials with little or no supervision.
- Monthly staffing calendars for every department, including but not limited to call schedules, with distribution to appropriate departments and staff.
- Service Recovery: Communicate with patients and families, address concerns, and provide service recovery when necessary.
- Assist with conference room scheduling and AV equipment.
- Researches specific topics as directed using the internet, internal resources, and other reference materials as applicable.
- Assists with maintaining policy and procedure signatures and approvals online and in accordance with DNV requirements
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
