Admin Assistant/Weighmaster

Pacific Coast Recycling • Gilroy, CA

382d • $41,600 - $41,600

About The Position

The Admin Assistant/Weighmaster at Pacific Coast Recycling Inc. is responsible for providing exceptional customer service while managing various administrative tasks. This role involves operating the truck scale system, handling cash transactions, and ensuring accurate documentation for inbound and outbound vehicles. The ideal candidate will be bilingual, detail-oriented, and capable of multitasking in a fast-paced environment.

Requirements

• High School Diploma or GED
• 1-2 years of relevant work experience
• Excellent customer service skills
• Strong cash handling skills with attention to detail
• Proficiency in operating cash registers and related technology
• Computer skills with ability to handle multiple programs and systems
• Ability to communicate effectively and professionally via mail, telephone, email, and 2-way devices
• Bilingual (Spanish/English)
• Desire and ability to perform, learn, and remain agile
• Ability to multi-task in a deadline-driven environment
• Proficient in Microsoft Excel, Word, and Outlook
• Time management skills
• Attentive to detail
• Ability to work independently and as part of a team in a fast-paced environment
• Punctual and reliable
• Proactive approach to problem-solving

Responsibilities

• Provide friendly and professional customer service to drivers, customers, and vendors
• Answer customer inquiries and resolve any issues promptly and professionally
• Answer and direct phone calls
• Write and distribute email correspondence, memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists
• Maintain a clean and organized work area including cash register and surrounding space
• Order and maintain inventory of office supplies
• Assist in opening and closing procedures as needed
• Work with a POS system for scale weigh tickets, invoices, billing, accepting and applying payments
• Operate the truck scale system to weigh inbound and outbound trucks/customers and accurately record all transaction data in the system
• Verify paperwork for all loads and ensure proper documentation for each transaction
• Monitor and record gross, tare, and net weights of vehicles entering and leaving the facility
• Maintain logs, spreadsheets, and other reporting tools to ensure accurate tracking of daily operations
• Manage cash register, ensuring all transactions are processed efficiently
• Conduct daily reconciliation of scale transactions, including petty cash handling and assisting with the end of day closing processes
• Handle cash, credit, and debit card transactions accurately
• Screen and record incoming loads at the scale house and direct vehicles as needed
• Ensure that all drivers, subhaulers, and internal staff submit proper documentation from landfills and other destinations
• Perform additional duties as assigned to support the smooth operation of the facility

Benefits

• Kaiser Health Insurance (HMO)
• Dental Insurance
• Vision Insurance
• Chiropractic Insurance
• Acupuncture Insurance
• Paid Vacation
• Paid Sick Leave
• Bereavement Leave
• Paid Holidays
• Yearly Bonus Opportunity
• Retirement Savings Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED