Admin Assistant w/Strong Quickbooks

Klatch Coffee • Rancho Cucamonga, CA

392d • $37,440 - $41,600

About The Position

As an Admin Assistant at Klatch Coffee, you will play a crucial role in supporting the entire Klatch community, engaging with various aspects of the coffee industry from ecommerce to wholesale. This position requires a detail-oriented self-starter who is process-driven and collaborative, ensuring the accuracy of financials and contributing to the team's overall success.

Requirements

• 1 year of customer service experience.
• Intermediate knowledge of Microsoft Word, Excel, Google Suite, and QuickBooks.
• Excellent communication and interpersonal skills.
• Strong organizational skills and ability to multi-task.
• Knowledge of accounting principles.

Nice To Haves

• Knowledge of coffee is a plus, but a love for coffee is essential.

Responsibilities

• Receive and process hundreds of orders daily from various sources including website, emails, and customer calls.
• Enter data into QuickBooks and print invoices.
• Maintain Excel spreadsheets for production and print shipping labels.
• Support Klatch partners by processing orders and creating daily production schedules.
• Greet customers and handle incoming calls to ensure customer satisfaction.
• Collaborate with production, retail, and ecommerce teams to meet customer needs.
• Utilize UPS and Ship Station for shipping processes.
• Perform accounts payable account reconciliations and manage customer payments.
• Create new items in QuickBooks and manage inventory, including conducting inventory audits.
• Maintain office organization through filing and data entry, generating reports as needed.
• Process payroll and keep customer account balances current.
• Assist the executive team with special projects and month-end/year-end closing processes.

Benefits

• Health insurance
• Dental insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers
• Education Level: No Education Listed