Admin Assistant to the Dean - School of Architecture & Planning

University Of New Mexico • Albuquerque, NM

41d • $20 - $27 • Onsite

About The Position

The School of Architecture and Planning is accepting applications for a full-time Administrative Assistant to the Dean position. The Administrative Assistant to the Dean will perform a broad range of tasks including: manage calendars, organize and coordinate meetings, conferences, and special events; draft meeting notes and follow up on action items; coordinate travel and process reimbursements and payments to vendors; process student scholarships; and assist with coordination of fundraising events. The Administrative Assistant to the Dean will be involved with alumni and donor relations and activities and will also be a first point of contact for professionals and professional organizations. The Dean's Office is a high profile office within the University and the local community. The successful candidate will be outgoing, energetic, confident and professional and will demonstrate experience handling confidential and sensitive matters discreetly. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with a positive attitude. The School of Architecture and Planning is housed in George Pearl Hall located on UNM's main campus. George Pearl Hall is a unique facility designed by internationally known Architect Antoine Predock. See the Position Description for additional information.

Requirements

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

• Bachelor's Degree (any area; Business or Arts & Sciences preferred)
• Prior administrative assistant experience in support of an executive level administrator in academia
• Excellent communication skills and grammar proficiency
• Knowledge of business and office etiquette and ability to maintain confidentiality
• Experience composing business correspondence and recording meeting notes/minutes
• Proficiency using Word, Excel, Outlook, PowerPoint, Adobe Acrobat
• Successful experience processing accounting transactions and using a corporate Purchasing Card; preparing reimbursements for travel and processing payment for goods and services; experience using UNMJobs, Banner and Lobo Web systems or similar applications
• Event planning experience for small (2-10 attendees) to large (50-1500 attendees) events, with possible complex agendas and catering
• Ability to work with limited supervision; work as a member of a team; and take initiative
• Ability to learn and execute with a high degree of accuracy: meeting notes/minutes; document editing; Excel spreadsheet manipulation with mail merge function; maintain data base files using Excel

Responsibilities

• manage calendars
• organize and coordinate meetings, conferences, and special events
• draft meeting notes and follow up on action items
• coordinate travel and process reimbursements and payments to vendors
• process student scholarships
• assist with coordination of fundraising events
• involved with alumni and donor relations and activities
• first point of contact for professionals and professional organizations

Benefits

• This is a benefits eligible position.
• The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
• In addition, UNM offers educational benefits through the tuition remission and dependent education programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 101-250 employees