Admin Assistant - Senior (Pediatric Endocrinology)

UPMC • Pittsburgh, PA

3d • Hybrid

About The Position

University of Pittsburgh Physicians Department of Pediatric Endocrinology and Diabetes is hiring a full-time Administrative Assistant to join their team at Children's Hospital! This is a Monday through Friday daylight position with the hours of 8am to 4:30pm. This position is able to work from home one day per week after a 6-month orientation period. In addition to general administrative duties, this employee will be working with the Center for Pediatric Research in Obesity Medicine in supporting two physicians, two research coordinators, and visiting scholars. This position will require making travel arrangements, coordinating and supervising data collection, preparing letters to pharmaceutical companies, expense reports, managing calendars, weekly meetings, and coordinating processes for incoming international academic visiting scholars. The Division of Endocrinology and Diabetes was ranked #2 Nationally in the US World News Ranking! If you have strong administrative skills and want to work for a top-ranked, dynamic team, then this is for you! Purpose: Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Requirements

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions
• .Ability to analyze data.
• Ability to use discretion and independent judgment.
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Responsibilities

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees