Admin Assistant - Intermediate, UPMC Childrens Hospital of Pittsburgh Heart Institute

University of Pittsburgh Medical Center • Pittsburgh, PA

413d • $36,982 - $58,136

About The Position

The Administrative Assistant - Intermediate at UPMC Children's Hospital of Pittsburgh Heart Institute provides essential administrative support to various departments and professionals. This role involves managing office tasks, maintaining records, and assisting with presentations, all while ensuring smooth operations within the team.

Requirements

• High school diploma or equivalent.
• Three years' experience in an administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills.

Responsibilities

• Provides varied administrative support to a department or group of professionals under general direction.
• Makes travel arrangements as needed.
• Maintains various accounting and budgetary records, including completing expense reports.
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results from data analysis.
• Researches, drafts, and/or abstracts reports for supervisors.
• Performs routine clerical functions such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records of office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• Responds to routine questions and greets visitors, directing them to appropriate staff members.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar, proactively scheduling meetings and making recommendations for venues and catering.
• Assists supervisor and department with presentations, providing content editing and recommendations.
• Composes routine, general, and unique correspondence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED