Admin Assistant III (Works in the Nevada Office)

CareSource•Las Vegas, NV

1d•Onsite

About The Position

The Administrative Assistant III is responsible for meeting the administrative needs of their executive and assigned organization within the company. This position works in the Nevada office, located at 6485 South Rainbow Blvd, Las Vegas, NV. Essential Functions: Compose and prepare advanced business presentation documents and spreadsheets Assist with special projects, conduct research, compile data and maintain records Compose correspondence related to administrative matters and general office policies for executive approval Gather and prepare reports for consideration and approval by executive Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department Schedule and maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc. Coordinate and secure travel arrangements for the executive and prepare itinerary Coordinate and prepare expense reports Attend meetings record minutes and prepare for distribution Establish and file a variety of documents, records and reports Maintain high-level knowledge of department activities Prepare responses to correspondence containing routine inquiries Perform any other job duties as requested

Requirements

High school diploma is required
Three to five (3 to 5) years of administrative is required
Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
Excellent written and verbal communication skills
Ability to work independently and within a team environment
Effective listening and critical thinking skills
Effective problem solving skills with attention to detail
Strong knowledge of general office practice
Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
Accurate and efficient typing skills
Excellent interpersonal skills and high level of professionalism
Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Nice To Haves

Associates degree in business or related field or equivalent years of work experience is preferred

Responsibilities

Compose and prepare advanced business presentation documents and spreadsheets
Assist with special projects, conduct research, compile data and maintain records
Compose correspondence related to administrative matters and general office policies for executive approval
Gather and prepare reports for consideration and approval by executive
Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department
Schedule and maintain calendar of appointments and meetings.
Make necessary arrangements such as securing meeting rooms and preparation of agendas
Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
Coordinate and secure travel arrangements for the executive and prepare itinerary
Coordinate and prepare expense reports
Attend meetings record minutes and prepare for distribution
Establish and file a variety of documents, records and reports
Maintain high-level knowledge of department activities
Prepare responses to correspondence containing routine inquiries
Perform any other job duties as requested