Admin Assistant (HR)

TSymmetry • Bethesda, MD

355d

About The Position

The contractor shall independently provide support services to Walter Reed National Military Medical Center (WRNMMC) by performing highly sensitive, and light industrial or technical duties and/or functions relative to the commands Personnel Security Program in support of National Security.

Requirements

• Must have a minimum of 2-3 years experience with management processes within Human Resources (HR), Personnel Security.
• Excellent verbal and writing skills.
• Must have a High School Diploma, or Associate Degree or higher.
• Knowledge of and the ability to qualify for access to Government Information Systems containing critical sensitive and Privacy Act data.
• Ability to use microcomputer, moderately skilled in Microsoft Word and Excel.
• General familiarity with concept of relational databases and Human Resources Information Systems (HRIS).
• General familiarity with basic process improvement methodologies and tools.
• Organization and time management skills.
• Ability to learn the department's policies and procedures and apply as applicable.
• Attention to detail.
• Ability to maintain appropriate professional demeanor when dealing with staff and customers.
• Exceptional interpersonal and communication skills.
• Ability to complete tasks independently.

Nice To Haves

• Familiarity with Oracle HRIS applications and DMHRSi program is preferred but not required.

Responsibilities

• Serves as principal integrator of military strength management processes within Human Resources (HR), Personnel Security, and Manpower Management.
• Performs a full range of standard and non-standard clerical and administrative duties to support the commands personnel security program.
• Initiates background investigations via e-QIP.
• Performs fingerprint scans via live scanner and use of fingerprint cards through the Department of Justice Civil Applicant System (CASS).
• Interprets rap sheets for criminal activity.
• Conducts face to face interviews with perspective applicants regarding derogatory information on rap sheets, e-QIP entries using discretionary authority to determine suitability.
• Prepares and receives security packages for potential Red Cross volunteers, students/interns/observers and resident students.
• Performs clerical duties associated with security clearances, including maintaining and updating security tracker on shared drive.
• Maintains security files when granting interim clearances.
• Provides support to senior leadership by providing detailed information on security matters, policies and procedures and spreadsheet data within the personnel security department.
• Assists in the determination of interim clearances and provides applicants with information regarding denial of interim access based on the 13 adjudicative guidelines.
• Assists individuals with gaining access to and completing e-QIP entries.
• Interfaces with students/interns and their POC's with training on the process flow of the Trusted Associate Sponsorship System (TASS).
• Reviews all SF86 and SF85 entries for submission to OPM and granting of interim clearances.
• Verifies security clearances through Joint Adjudication System (JPAS).
• Checks in/out individuals in JPAS along with setting up profiles and person categories.
• Reviews citizenship documents and resolves issues by contacting BUMED and submitting documentation to the DMDC for correction.
• Interfaces with DoD CAF, OPM, DMDC and SME for various systems.
• Establishes team concept and rapport with Point of Contacts for all departments that utilize students/observers/interns and residents.
• Acts as designated training coordinator for security office personnel.
• Communicates with other Medical Center staff and outside Federal investigation processing agencies.
• Researches and initiates preliminary and primary background investigations on applicants.
• Processes incoming and outgoing military, contract, and civilian personnel assigned or attached to the command.
• Provides security awareness material to incoming personnel.
• Notifies personnel who require Periodic Reinvestigation (PR).
• Trains work center Timecard Approvers and Timekeeper Specialist in proper completion of data forms.
• Screens, monitors, researches, troubleshoots and corrects data problems.
• Enters personal DMHRSi timecard information.

What This Job Offers

• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED
• Number of Employees: 101-250 employees