Admin Assistant/Front Desk for Luxury Condominium!

Guest Services, Inc.•Naples, FL

1d•$24 - $26•Onsite

About The Position

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit. Additionally, the chosen candidate will be responsible for checking in vendors and guests who are visiting the property. Pay range is $24 - $26/hour based on experience.

Requirements

High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
Ability to calculate basic mathematical figures.
Computer proficiency with the ability to utilize Microsoft Outlook, excel, Teams, Word-press
Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.
Ability to sit at a desk for the entire work day.
Reading and writing work-related documents in English.
Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
Constantly communicates and receives verbal communication.
Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
Occasionally stoop, kneel, or crouch.
Use hands and arms to reach for, grasp, and manipulate objects.

Responsibilities

Check in vendors and guests who are visiting property.
Perform administrative tasks as assigned by management team.
Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments.
Operate multi-extension phone system.
Maintain property website, keep records and execute administrative policies determined by management
Adhere to and promote GSI Hospitality Standards.
Screen incoming calls and correspondence, and respond independently when possible.
Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
Create and maintain database and spreadsheet files.
Run all required weekly and monthly reports for analysis and distribution
Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
Maintain office equipment and supplies.
Required to learn new software systems and become proficient as assigned
Maintain awareness of safety issues, and report them immediately to your manager.