Admin Assistant - Associate- ENT, Presby

UPMC • Pittsburgh, PA

130d

About The Position

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant to assist the Ear, Nose and Throat department at UPMC Presbyterian Hospital. This position is a Monday-Friday, daylight position! No nights, weekends or holidays! Under direct supervision, provides general administrative support to a department or group of professionals.

Requirements

• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.

Responsibilities

• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review.
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports.
• Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events).
• Greets, screens, and directs visitors to appropriate staff member.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees