Admin Assistant 3

University of New Mexico • Albuquerque, NM

7d • $18 - $23 • Onsite

About The Position

The Dean of Students Office at the University of New Mexico is hiring a part-time (75% FTE) Administrative Assistant 3 to provide office support. Our department seeks to support student success through initiatives such as the Center for Financial Capability, Office of Student Rights & Responsibilities, Student Well-Being programs, the Office of Parents & Families, and LoboRESPECT Advocacy Center. The Administrative Assistant 3 provides valuable administrative support for these and other initiatives. This position offers a flexible schedule during regular 8-5 business hours. This is a great position for an experienced professional or for those new to an administrative role.
This position performs administrative functions including operating and supervising the reception desk, scheduling travel, leading department hiring, and record keeping. The Admin 3 acts as assistant to the Dean of Students for tasks such as calendaring appointments and meetings, drafting correspondence, and event registration. Additionally, this position assists with records checks for the Office of Student Rights & Responsibilities.

Requirements

• High school diploma or GED
• At least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

• Strong written and verbal communication skills
• Prior work experience in higher education
• An associate degree or equivalent credit hours
• Experience in the following areas:
• PCard & Purchasing Requisitions
• Event and travel planning, scheduling, and reimbursements
• Payroll processing
• Hiring coordination and drafting of position requisitions
• Supervision of lower-level staff such as student employees
• Banner and UNM applications such as Chrome River, LoboWeb, LoboMart, etc.
• The ability to work through problems with limited information and/or address issues by seeking information from various sources.

Responsibilities

• Assists students, faculty, and staff in navigating DOS and University services, resources, and policies.
• Answers multi-line phones, responds to email, and greets in-person visitors.
• Creates and edits official correspondence on behalf of the Office and the Dean.
• Performs general intake, including taking messages and maintaining a log of inquiries, calls, and emails.
• Leads HR transactions for the office, including EPANs, EPAFs, hiring requisitions, and hiring coordination.
• Acts as primary PCard holder; submits and reconciles orders for department purchases; submits reimbursements for non-PCard purchases.
• Processes payroll for exempt and non-exempt staff.
• Plans and schedules events and travel planning.
• Acts as assistant to the Dean for scheduling and other administrative support tasks.
• Supervises and trains lower-level staff such as student employees; builds front desk coverage schedules.
• Facilitates internal and external conduct records checks such as disciplinary certifications, background checks, etc.
• Performs services of a routine clerical/administrative nature such as filing, record keeping, and data entry.
• Miscellaneous job-related duties as assigned.

Benefits

• This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED