Admin Assistant 3- COPH

University of New Mexico • Albuquerque, NM

404d • $36,171 - $46,530 • Hybrid

About The Position

The University of New Mexico's College of Population Health (COPH) is seeking an Administrative Assistant 3 to provide comprehensive administrative support to the administration team. This role involves managing schedules, travel arrangements, and communications, as well as organizing meetings and events. The assistant will play a crucial role in maintaining records and databases, ensuring efficient operations within the College, which focuses on improving health equity for diverse communities.

Requirements

• High school diploma or GED.
• At least 5 years of experience directly related to the duties specified.
• Intermediate to Advanced knowledge of Microsoft Office (Word, PowerPoint, Excel).
• Excellent customer service and problem-solving skills.

Nice To Haves

• Experience with P-card purchasing and LoboMart.
• Knowledge of Chrome River system processes.
• Experience with Banner.
• Knowledge of maintaining office equipment such as printers and copiers.
• Experience with Zoom and Teams.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage schedules and calendars for the administration team.
• Make travel arrangements for faculty and staff, including hotel, flights, and rental cars.
• Screen and handle telephone communications and greet visitors.
• Organize and take minutes for meetings via Zoom or Teams.
• Plan and coordinate conferences and special events.
• Maintain records and databases, establishing and maintaining files for the office.
• Compose and prepare written documentation and correspondence.
• Serve as the primary P-card holder and LoboMart initiator for purchasing supplies and coordinating travel.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Educational benefits through tuition remission and dependent education programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED