Activities Coordinator

IHM Outdoors•Town of Henderson, NY

About The Position

As an Activities Coordinator, you will be responsible for creating, planning, and executing a wide range of engaging events and recreational activities for resort guests. This seasonal role requires creativity, strong organizational skills, and the ability to foster a fun and welcoming atmosphere. Flexibility in scheduling, including evenings and weekends, may be required. This is a seasonal position from May - October.

Requirements

Proficiency with basic computer functions, including email and internet use
Strong communication, negotiation, and organizational skills
Ability to work flexible hours, including evenings and weekends as needed
Ability to negotiate pricing and contracts with vendors on behalf of the resort
Self-motivated, detail-oriented, and able to work independently or as part of a team

Nice To Haves

Experience coordinating events or activities is a plus

Responsibilities

Design, plan, and lead activities such as picnics, sporting events, dances, and dinners
Set up and break down event spaces before and after activities
Promote a lively, enjoyable, and inclusive environment for all guests
Maintain accurate records of attendance, vendor usage, income, and expenses for each event
Ensure timely processing of invoices and maintain documentation of all payments
Uphold high standards for all activities, services, and guest experiences
Assist in developing a seasonal calendar of events within budget guidelines
Purchase supplies and materials necessary for successful events and group activities
Prepare and distribute the weekly resort newsletter to guests
Organize and support fundraising initiatives for the Activities Department
Maintain accurate inventories of office and activity supplies
Ensure all equipment and materials are clean, organized, and in good working condition
Perform additional responsibilities as assigned by the supervisor or management team

Benefits

Medical, Dental, and Vision Insurance
HSA & FSA Plans (including Dependent Care FSA)
Identity Theft Protection
Commuter Benefits (Transit & Parking)
Pet Insurance
Paid Sick and Vacation Time
Family Leave
PTO and Payroll Incentives for Annual Wellness Exams
Employee Assistance Program
Wellness Subscriptions (gym access, financial planning, counseling, legal services)
401(k) Retirement Plan with generous company match (100% match up to 3%, plus 50% on the next 2%) — fully vested from the first contribution
Incentive-based bonus program
Complimentary and discounted hotel stays for employees, friends, and family
Team Member recognition and bonus
Discounted tickets to entertainment and attractions via Tickets at Work
Career growth opportunities through our in-house training programs
Employee referral bonus program