Activities Coordinator

Quotient Sciences•Miami, FL

50d

About The Position

Quotient Sciences is a leading drug development and manufacturing accelerator, helping biotech and pharma companies bring new medicines to patients faster. With over 35 years of experience and a track record of success, we provide Drug Product (CDMO) and Clinical (CRO) services across the entire development pathway, including formulation development, clinical pharmacology, clinical trials, and commercial product manufacturing. Our proprietary and disruptive platform – “Translational Pharmaceutics®” – integrates Drug Product Manufacturing and Clinical Testing to eliminate silos in the drug development process. This in turn reduces costs, improves outcomes, and significantly accelerates drug development times. Why join us: Because every day counts when bringing new medicines to patients. Our 1,000+ experts across the US, UK, and beyond are united by science, agility, and a culture that turns ideas into impact—fast. The Role The Research Volunteer Liaison (Activities Coordinator) works with the Clinical and Screening Teams to ensure the best possible experience for the volunteers, maximizing the potential for them to maintain compliance during their participation, to complete the trials and return for future studies Coordinates study volunteer activities (transportation to consultation or off-site procedure appointments) and addresses non-study related needs of volunteers during their inpatient stay and throughout their participation Communicates volunteer concerns to supervisor, Clinical Leads and/or Investigators promptly To comply & adhere to GCP guidelines and regulations as required of this role

Requirements

Excellent interpersonal and communication skills
Good problem solving and organizational skills
Attention to detail – thorough in task completion
Ability to plan and prioritize effectively
Ability to coordinate group activities
Ability to communicate effectively with individuals from multi-cultural backgrounds
Fluent in English and Spanish
Professional appearance and demeanor
Ability to work in a fast-paced environment
High School graduate or equivalent required

Nice To Haves

Associates degree preferred

Responsibilities

Prepares IDs and bracelets based on list of eligible volunteers from Screening
Ensures volunteers sign in at all admission and outpatient visits
Ensures all study volunteers have gone through the required search procedure during admission days before they are escorted to the designated unit
Verifies each study volunteer upon admission through the clinical RSVP system to ensure volunteers have not enrolled in a study after Screening. Provides RSVP reports to Data Entry Coordinator and to the Clinical Research Nurse
Organizes and schedules outpatient visits, re-admissions, phone calls follow up, reminders for volunteers, in coordination with Clinical Leads and nurses
Prepares volunteers clinic discharge procedures, signs out volunteers at discharge and escorts them to the appropriate exit
Obtains approval from Clinical Lead/Project Manager and organizes study volunteer activities (including arts and crafts, games, raffles, birthday cakes, etc.) while ensuring compliance to protocol restrictions
Serves as the liaison between the volunteers and the Clinical/Project teams
Communicates study volunteer personal needs or requests to Clinical Lead, e.g. personal emergency or immigration appointment. Most cases will require sponsor approval and PM will need to be consulted for this approval
Accompanies study volunteers to personal or medical appointments as directed by Clinical Lead, PM or supervisor
Prepares daily clinic census and provides form to Clinical Research Nurse on evening shift for review and signature. Maintains completed forms in Census Binder and archives annually
Coordinates linen, towels and soap distribution on admission days with Facilities staff
Collects volunteers’ personal contraband items, which were removed during the luggage search by Facilities staff, and stores them appropriately until clinical discharge
Upon admission of studies with long confinements (>7 nights), discusses supervised walk schedule with Clinical Lead/Project Manager for approval and schedules accordingly, Supervised walks must occur in the closed gated parking area after sponsor approval
Maintains inventory of supplies (gift cards, arts & crafts, books, etc) as needed for volunteer recreational activities
Assists Clinical Research Nurse during the orientation procedure to study volunteers upon their admission
Assists Clinical Research Nurses with follow up calls to volunteers needing unscheduled lab procedures or visits. Completes Subject Communication Form to document volunteer contact
Assists with volunteer payment card activation and distribution of Payment Schedules/Logs
Assists with distribution of meals to study volunteers as scheduled
Assists Clinical Research Nurse with mouth checks as scheduled
Assists with administrative tasks and projects as assigned
Assists with staff scheduling as required