(ACT) Program Assistant

Brightli•Springfield, MO

35d

About The Position

Join our compassionate and collaborative team as an Office/Program Assistant, where you will play a vital role in supporting our Assertive Community Treatment (ACT) program. This position is perfect for individuals who are organized, detail-oriented, and passionate about helping others. You will have the opportunity to make a difference in the lives of clients by ensuring smooth office operations and effective communication. We are looking for someone who thrives in a dynamic environment and is eager to contribute to a positive workplace culture. In this role, you will perform essential clerical tasks, track client benefits, and assist with various administrative functions to support our dedicated staff. Your contributions will help us provide high-quality care to our clients and maintain a welcoming environment. The ACT Program Assistant position offers… All-Inclusive Employee Benefits Package - A robust full-time employee benefits package encompassing health, dental, vision, retirement, disability, life insurance, wellness program, and more Telemedicine – 24/7 phone, web, or mobile app medical, behavioral health, & dermatology visits Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost Paid Time Off - 29 days per year including vacation & holiday pay Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting healthy, joyful workforce engagement

Requirements

High school diploma or GED
Ability to communicate effectively before groups of residents, employees of the organization, family members, and other contacts in the community
Ability to write routine reports and correspondence

Nice To Haves

Experience in an office is preferred but not required

Responsibilities

Answer all incoming calls, disburse phone calls to appropriate staff members, and communicate effectively with all staff within the clinic.
Screen all client contacts for crisis, then prioritize and route to appropriate clinical staff.
Schedule and cancel client appointments accurately on a daily basis, including entering the correct disposition for cancellations.
Verify demographic information each time clients check in for their appointment, including address, phone number, and insurance.
Assist with daily team meetings by taking notes and dispersing staff to appropriate client appointments.
Perform all clerical tasks related to the functioning of the office, including filing/imaging, reports, activity logs, and any other correspondence; preparing outgoing mail; preparing interoffice mail; and maintenance of supplies/forms.
Responsible for quarterly safety drills, inspections, inventories, etc., to meet CARF safety requirements.
Perform verifications of benefits, track managed care visits, and monitor prior authorizations for Medicaid when needed for outpatient visits.
Process Requests of Information (ROI), enter into the database, and maintain HIPAA compliance.

Benefits

All-Inclusive Employee Benefits Package - A robust full-time employee benefits package encompassing health, dental, vision, retirement, disability, life insurance, wellness program, and more
Telemedicine – 24/7 phone, web, or mobile app medical, behavioral health, & dermatology visits
Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
Paid Time Off - 29 days per year including vacation & holiday pay
Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting healthy, joyful workforce engagement
Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
Top-notch training: initial, ongoing, comprehensive, and supportive
Career mobility: advancement opportunities/promoting from within
Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness.