Acquisition Process Coordinator

Booz Allen Hamilton • Arlington, VA

101d • $55,200 - $126,000

About The Position

Join our dynamic team and play a pivotal role in supporting the Defense Advanced Research Projects Agency (DARPA) as we attempt to tackle some of the world's toughest national security challenges. As an Acquisition Process Coordinator, you will be instrumental in streamlining and optimizing the acquisition process, ensuring compliance with regulations, and facilitating communication across various stakeholders. You will do all of this to support our client's groundbreaking programs, ensuring they stay on track and deliver impactful results. You will be called upon to solve routine problems of limited scope and complexity by applying basic principles, theories, and concepts using limited working and general industry knowledge. You will develop or contribute to solutions to a variety of problems of moderate scope and complexity, referring more complex issues to higher levels. You will prepare and send routine correspondence and respond in a timely and professional manner via email, mail, and telephone. You'll coordinate with teammates to provide quick-turn responses to client data calls and provide additional administrative duties, as required. You'll grow your acquisition and programmatic expertise regarding all statutory, regulatory, and policy updates impacting each program's success. From working with your team to creating and maintaining relationships with external stakeholders to obtaining concurrence, you'll help deliver meaningful programmatic support. The real impact of this Acquisition Process Coordinator role comes from clear communication to ensure the office's programs achieve their goals and meet our high-quality standards. At Booz Allen, we recognize that we must continuously grow as a team to bring the best support to our clients, so here you'll have all the resources to succeed. This is a chance to influence meaningful programs while learning how to develop and maintain the office strategy. Work with us and help us as we improve the acquisition and programmatic process, enabling our mission-critical customers at DARPA to develop technologies that give national security leaders trusted, disruptive capabilities to win in all physical domains, including air, space, sea, and land, and across the spectrum of competition, from deterrence to high-end peer combat. This position is located in Arlington, VA.

Requirements

• 3+ years of experience in task and project management.
• 2+ years of experience with the DoD.
• Experience in acquisition with Broad Agency Announcements (BAAs), Research Announcements (RAs), and Requests for Proposals (RFPs).
• Experience using Microsoft Office suite, including Word, Excel, or PowerPoint.
• Ability to track documents and follow actions through completion, as well as research and fact-check independently.
• Ability to pay strict attention to detail and work independently while adhering to strict protocols.
• Ability to work in a fast-paced environment, anticipate client needs, and be proactive in response.
• Secret clearance.
• Bachelor's degree.

Nice To Haves

• 5+ years of experience in task and project management within a DoD work environment.
• Knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and DoD contracting.
• Ability to display an adaptable approach to work, anticipating requirements and working efficiently under pressure.
• Possession of excellent interpersonal and team-building skills.
• Possession of excellent written and verbal communication skills, including clear and concise delivery.
• Possession of excellent organizational skills.
• TS/SCI clearance.
• Master's degree.
• PMP Certification.

Responsibilities

• Advise Program Managers (PMs) on the research and development acquisition process.
• Advise PMs and other support staff on processes and ensure quality assurance on all documents before submission.
• Manage the creation, revision, routing, and tracking of all acquisition documentation, including Broad Agency Announcements (BAAs), program solicitations, and justification and approval documents (J&As).
• Coordinate the scientific review process to ensure compliance with laws and regulations.
• Maintain up-to-date templates for required program documentation and make them accessible to PMs and other support staff.
• Update Standard Operating Procedures (SOPs) annually and as needed to reflect personnel changes or procedural updates.
• Coordinate seamlessly with DARPA leadership, Program Managers (PMs), Front Office staff, DARPA support offices, and external stakeholders throughout the program lifecycle.
• Become a subject matter expert on Department of Defense (DoD) and DARPA instructions, guides, policies, and templates.
• Provide regular updates to Front Office government clients on the status of submitted documents.
• Collect data, track, and analyze timeline metrics to identify areas for increased efficiency and process improvement.

Benefits

• Health, life, and disability insurance.
• Financial and retirement benefits.
• Paid leave.
• Professional development.
• Tuition assistance.
• Work-life programs.
• Dependent care.
• Recognition awards program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree