Acct-Payroll Control-A/P Clerk-LSI

Hormel Foods Family of Companies•Eldridge, IA

About The Position

Hormel Foods provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as protected veteran or spouse/family member of a protected veteran; or disability. Applicants must not now, or at any time in the future, require employer sponsorship for a work visa. Applicants must be authorized to work in the United States for any employer. Must be 18 years of age or older (all plant positions) Essential Duties and Responsibilities Payroll Administration Maintain and update the payroll system daily to ensure accurate employee time and attendance. Ensure employees are paid correctly on a weekly basis. Complete weekly payroll and submit to Corporate by 9:00 AM every Monday. Assist employees with payroll-related questions and discrepancies. Productivity Reporting Collect inbound and outbound paperwork from the dock office within the warehouse. Enter and maintain productivity data using AS400 and HDS systems. Human Resources Operations Coordinate the hiring, onboarding, and termination of employees. Add new employees to the LSI payroll and benefits systems. Enter new hires into required government verification programs. Conduct orientations for temporary employees. Assist employees with payroll, insurance, and benefits inquiries. Add, manage, and inactivate employee access within the security system. Inactivate system records for terminated employees. Maintain accurate and up-to-date personnel files for all temporary employees. Claims Management Investigate customer and operational claims using AS400 and order processing systems. Collect and document all relevant claim information. Determine claim outcomes in accordance with company procedures. Submit completed claims documentation to the Corporate Claims Department. Track and report the number and value of claims processed. Export Coordination Monitor the Hormel system for export orders. Coordinate USDA inspections and ensure compliance with export requirements. Prepare and complete all export documentation in accordance with government regulations and destination-country requirements. Communicate with Corporate Export Teams to resolve discrepancies. Coordinate with trucking companies to schedule export shipments. Accounts Payable Support Receive and process three-way match items in Oracle for purchase orders. Enter damaged items into the system to ensure invoice accuracy. Process miscellaneous vendor invoices and payments. Administrative and Miscellaneous Responsibilities Organize and coordinate company events and employee recognition activities, including anniversary celebrations. Arrange employee anniversary events with cake and recognition awards. Maintain organized office filing systems. Scan and electronically file Workers’ Compensation, Walmart, Amazon, and Target Bills of Lading (BOLs) into the shared H drive for record retention and claims resolution support. Prepare, receive, and transmit confidential correspondence to the Corporate Office, including garnishments, child support orders, and other sensitive documentation. Maintain strict confidentiality when handling employee, payroll, and legal information. Perform additional duties and special projects as assigned by management.

Requirements

Must be able to maintain accurate & Legible documentation to accurately complete job-related paperwork.
Must be able to work independently and with others with minimal supervision.
Must be willing to work towards becoming efficient with UKG, ORACLE,PHIS, HDS and AS400 systems.
Ability to multitask with high degree of accuracy.
Good work history and performance results in current position including attendance and dependability.
Strong interpersonal and verbal communication skills: ability to communicate with clarity with time sensitive/challenging issues.
Strong customer service skills.

Nice To Haves

Experience with UKG and Oracle Systems.
Strong organizational and interpersonal skills.
Previous payroll clerk or HR assistant or similar experience

Responsibilities

Maintain and update the payroll system daily to ensure accurate employee time and attendance.
Ensure employees are paid correctly on a weekly basis.
Complete weekly payroll and submit to Corporate by 9:00 AM every Monday.
Assist employees with payroll-related questions and discrepancies.
Collect inbound and outbound paperwork from the dock office within the warehouse.
Enter and maintain productivity data using AS400 and HDS systems.
Coordinate the hiring, onboarding, and termination of employees.
Add new employees to the LSI payroll and benefits systems.
Enter new hires into required government verification programs.
Conduct orientations for temporary employees.
Assist employees with payroll, insurance, and benefits inquiries.
Add, manage, and inactivate employee access within the security system.
Inactivate system records for terminated employees.
Maintain accurate and up-to-date personnel files for all temporary employees.
Investigate customer and operational claims using AS400 and order processing systems.
Collect and document all relevant claim information.
Determine claim outcomes in accordance with company procedures.
Submit completed claims documentation to the Corporate Claims Department.
Track and report the number and value of claims processed.
Monitor the Hormel system for export orders.
Coordinate USDA inspections and ensure compliance with export requirements.
Prepare and complete all export documentation in accordance with government regulations and destination-country requirements.
Communicate with Corporate Export Teams to resolve discrepancies.
Coordinate with trucking companies to schedule export shipments.
Receive and process three-way match items in Oracle for purchase orders.
Enter damaged items into the system to ensure invoice accuracy.
Process miscellaneous vendor invoices and payments.
Organize and coordinate company events and employee recognition activities, including anniversary celebrations.
Arrange employee anniversary events with cake and recognition awards.
Maintain organized office filing systems.
Scan and electronically file Workers’ Compensation, Walmart, Amazon, and Target Bills of Lading (BOLs) into the shared H drive for record retention and claims resolution support.
Prepare, receive, and transmit confidential correspondence to the Corporate Office, including garnishments, child support orders, and other sensitive documentation.
Maintain strict confidentiality when handling employee, payroll, and legal information.
Perform additional duties and special projects as assigned by management.