Accreditation Specialist - Part-Time

Douglas County, CO•Castle Rock, CO

1d•$74,140 - $111,210

About The Position

Under limited supervision, perform a variety of complex administrative tasks, to include information collection and analysis, computer entry, and statistical computation. Maintain Office policies, procedures, rules, and regulations in accordance with accreditation standards, federal and state laws and applicable court decisions, county ordinances, and Office command staff directives. The accreditation specialist (temporary), in concert with other assigned staff, is responsible for seeing that the Sheriff’s Office complies with all applicable standards and is responsible for the maintenance of continued compliance in all areas on a systematic and ongoing basis, and to identify and promptly deal with any events or circumstances that may jeopardize compliance with accreditation or other pertinent laws, rules, or regulations. Ensure that specific rules / guidelines are consistent throughout the various Office policies and procedures.

Requirements

Bachelor’s degree from an accredited college or university, or an equivalent combination of training, experience, and education. Sixty hours of college credits are required at a minimum.
Demonstrated ability to produce quality written work.
Ability to work with confidential information / documents and maintain utmost trust.
Ability to pass various qualifying exams and intensive background investigation.
Must be able to perform all essential functions of the position.
Possess a valid Colorado drivers’ license.
Have / obtain the knowledge necessary to perform the functions of the position.
Establish and maintain a cooperative working relationship with those contacted in the course of work and effectively work as part of a team.
Exemplify the values of the Office and demonstrate professionalism at all times.
Type accurately at a speed necessary for successful job performance, demonstrate proficiency in computer applications and Windows-based systems.
Ability to comprehend the overall operation and mission of the Sheriff’s Office and convert that knowledge into applicable written policies and procedures.
Attention to Detail: Must be accurate and detail-oriented in all documentation. Must be organized and have the ability to prioritize.
Computer Skills: Must have basic user-level competency with Windows PC operating systems.
Office Policies and Procedures: Demonstrates working knowledge of and compliance with all department policies, procedures, and directives. Working knowledge of CALEA standards and proof file documentation. The ability to compile, report, and update CALEA Information Management & Reporting System (CIMRS) as well as any like documents and/or reports.
Emotional Abilities: Controls personal emotional responses and acts appropriately under high levels of personal stress. Demonstrates sensitivity to feelings of others; listens to others with empathy; and displays compassion to those in distress. Controls personal aggressive responses and acts in a manner designed to calm volatile persons.
Mental Abilities: Apply reason and logic rapidly in a legally correct manner when under physical, emotional and intellectual stress. Comprehends and processes new information quickly and accurately. Retains relevant information.
Physical Demands: Possesses and maintains ability to occasionally lift and carry items up to 40 lbs.
Public Interaction: Explain procedures, complaints, and other information as required by verbal and written methods.
Report Writing: Prepare written reports, memos, activity logs, etc. This includes the documentation of own observation and actions. Writes legibly using acceptable grammar, punctuation and spelling.
Social Skills: Establish and maintains effective relationships with peers, supervisors, and the public.
Testimony: Must be able to provide credible testimony in a court of law or any other legal proceeding or investigation.

Responsibilities

Maintain appropriate files and records of accreditation activities, including proofs of compliance.
Maintain Office policies, rules, regulations, and procedures to ensure accuracy and timely dissemination to personnel.
Maintain files and policies (prepare new files / policies) for all new or changed standards issued by the accrediting bodies (ACA, NCCHC, CALEA, CJS, etc.).
Maintain original copies of issued policies and/or procedures.
Maintain directive manuals and disburse new/revised documents to all personnel.
As necessary, edit, revise, or create Office Policy and Procedures and Standard Operating Procedures. This is accomplished through communication with the agency leaders.
As necessary, obtain advice, information, and/or have individual policies / procedures reviewed and approved by the offices of the County Attorney and/or Human Resources.
Maintain the standard format for issued policies and procedures as well as a standardized procedure for the approval and documentation of changes.
Maintain consistency regarding specific rules / guidelines in all policies and procedures.
At a minimum, on an annual basis review the Colorado Revised Statutes to ensure that any statutory changes are reflected in Office policies and procedures, update all documents to reflect those changes, and issue the revised documents to all affected Office personnel.
Coordinate and complete special projects as assigned.
Compose, type, and format correspondence and other required reports.
Prepare and conduct employee orientation training regarding accreditation when/if needed.
Perform other related duties as assigned.