Accreditation and Policy Coordinator

Kenaitze Indian Tribe•Kenai, AK

About The Position

The Accreditation and Policy Coordinator is responsible for clerical and technical functions to maintain the Kenaitze Indian Tribe's (the Tribe's) accreditation and policy management programs. The position reports to the Accreditation and Policy Manager and will help monitor and manage policy management software, which contains the Tribe's policies, procedures, standard work, and other documents. The Accreditation and Policy Coordinator will also assist in monitoring document due dates and/or regulatory changes and will alert the Accreditation and Policy Manager when documents need to be revised. The position will help with maintaining continued survey readiness for the triennial Commission on Accreditation of Rehab Facilities (CARF) Survey and any other accreditation sought by the Tribe.

Requirements

Associate's Degree in a Healthcare or Business related field, or a combination of education and experience may be substituted for a degree
Two (2) years of experience as an administrative assistant, or high level office support
Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy , or obtain within 90 days of hire
Proven ability to work on several projects simultaneously and under tight schedules
Detail oriented with strong organizational skills
Understand HIPAA and other regulations that must be followed
Demonstrated skills in providing excellent services to customers
Displays a high degree of professionalism
Ability to cooperate with other staff members both within and outside the department
Strong oral and written communication skills
Knowledge of data collections and interpretations
Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
Proficiency with Microsoft Suite
Ability to work independently as well as collaboratively
This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position
Serves as documented evidence that the Kenaitze Indian Tribe has expressed the ineligibility of an employee to operate motor vehicles owned, leased or rented by the Kenaitze Indian Tribe, or to operate a personal vehicle on behalf of the Kenaitze Indian Tribe.

Nice To Haves

Knowledge and experience working with cultural diversities
Experience managing or editing policies and procedures
Experience participating in accreditation survey and policy processes

Responsibilities

Assists the Accreditation and Policy Manager in the following tasks:
Provides training on the Policy Management System
Monitors the policy management software system to ensure that all policies and procedures are reviewed in a timely manner and all edits are reviewed by the appropriate parties
Tracks and organizes all accreditation documentation
Enters monthly receipts for department purchase cards and invoices
Monitors all regulatory required documents and alerts the Accreditation and Policy Manager when they are at risk for becoming inactive in the system and/or are not reflect changes imposed by the regulatory bodies
Conducts clerical activities including completing forms, entering data, and collecting information to support the department as directed
Communicates obstacles to supervisors in a timely manner
Seeks out additional learning opportunities to continue to develop the technical and professional skills needed
Takes meeting notes and arrange meetings and equipment needed for events or special projects
Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance