Accounts Receivable and Service Accounting Manager

Parallel Ag-posted about 11 hours ago

Full-time • Mid Level

Onsite • Chickasha, OK

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The AR and Service Accounting Manager is responsible for managing all aspects of the accounts receivable process and ensuring accurate financial reporting related to the service department. This role plays a critical part in supporting the dealership’s financial health by ensuring timely collections, clean financial records, and proper service revenue recognition. The ideal candidate has a strong accounting background, excellent attention to detail, and prior experience in an equipment dealership or service-heavy environment.

Apply and reconcile incoming customer payments (checks, ACH, credit cards).
Monitor and manage AR aging reports; follow up with customers on past-due accounts.
Maintain customer credit files and recommend credit limits in accordance with policy.
Resolve customer billing issues or discrepancies in a professional manner.
Prepare monthly AR reports, bad debt analyses, and provision recommendations.
Review and close service work orders, ensuring accuracy of labor, parts, and third-party charges.
Ensure proper revenue recognition in line with company and GAAP standards.
Monitor service department profitability, including tracking technician hours, margins, and work-in-progress (WIP).
Reconcile service-related general ledger accounts (e.g., work-in-progress, deferred revenue).
Monitor and follow up on warranty claims with OEMs and manufacturers.
Collaborate with the Corporate Service Manager to maintain accurate job costing and departmental reporting.
Assist in month-end close, including journal entries and account reconciliations related to AR and service.
Support internal and external audits with required documentation.
Continuously review processes for improvements in efficiency and accuracy.
Ensure compliance with company policies, internal controls, and audit standards

Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
3+ years of accounting experience, preferably in a dealership or service-based environment.
Strong knowledge of AR principles and service job costing.
Experience with dealership management systems (e.g., CDK, DIS, EquipSoft, or similar).
Proficient in Microsoft Excel and general accounting software.
High attention to detail with strong analytical and problem-solving skills.
Excellent communication and interpersonal abilities

Experience in an equipment dealership (agricultural, construction, or commercial).
Familiarity with OEM warranty claims processes (e.g., Agco, John Deere, CNH, Kubota).
Knowledge of GAAP and dealership service department workflows

401k retirement plan with company match
Health, Dental, Vision and Life insurance
Vacation and sick time off
Advanced training programs
Day shift, with a safe work environment

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