Accounts Payable Supervisor/Management Accountant

WEG Electric Corp•Duluth, GA

About The Position

About the role: The Accounts Payable (AP) Supervisor-Management Accountant will primarily oversee a small team of AP Specialists within a Shared Services Center environment. This role utilizes the WEG Business Services (WBS) platform for ticketing and workflow management, ensuring efficient handling of invoice-related inquiries and requests from internal and external stakeholders. This position plays a key role in ensuring timely and accurate processing of vendor invoices, adherence to internal controls, and continuous improvement of AP operations. This role will manage the shared AP email inbox, ensuring equitable workload distribution of tasks between team members, and prompt response to all inquiries. Expanded Managerial Accounting responsibilities may include assisting with the preparation of various month-end activities, reporting, and account analysis. Additionally, this position will be responsible for the renewal of various insurance coverages and coordinating COI issuance. Cultural Beliefs ( required): This position requires taking personal accountability for modeling WEG's culture: Think Customer - consider the customer's needs in all activities Drive Collaboration - work cross-functionally to achieve WEG's Key Results Encourage Feedback - seek and offer honest feedback Create Solutions - innovate to create customer value Own Results - take personal accountability to understand and deliver your contribution to ensure achievement of WEG's Key Results

Requirements

Bachelors degree in accounting, Finance, or a related field preferred
Minimum 5 years of Accounts Payable supervisory experience
Prior experience working in a shared services environment using a shared AP mailbox
Hands-on experience using ServiceNow or similar ticketing systems
Demonstrated experience in Managerial accounting, budgeting, or financial analysis
Experience with SAP
Strong understanding of procure-to-pay (P2P) processes and internal controls
Familiar with full-cycle Accounts Payable process
Strong Excel skills
Proficient with other MS Office applications

Responsibilities

Monitor and share responsibility with other AP team members for a shared AP email inbox coverage, workload balancing and issue escalation by processing incoming invoices, statements, and inquiries
Develop and drive standards operating procedures (SOPs) for AP shared inbox usage, email triage, and WBS utilization
Monitor and manage AP-related requests and tasks through WEG Business Service (WBS) to ensure that tickets are resolved as soon as practicable
Track, resolve, and document both internal and external inquiries and issue escalations
Process vendor invoices in accordance with company policies and payment terms
Access vendor websites and download invoices for payment processing, where applicable
Ensure the timely payment of all equipment and auto lease agreements
Ensure receipt of all equipment and auto lease invoices
Validate invoices for accuracy, proper coding, and authorization before entry into the SAP
Perform vendor statement reconciliations to ensure account accuracy
Review weekly payment runs (Manual, Checks, ACH, and Wire Transfers) to ensure timely disbursements
Work with internal business units and procurement teams to resolve discrepancies related to purchase orders, receipts, and invoice matching
Maintain vendor master data as required, in compliance with internal controls
Identify and escalate potential risks, control issues, or process inefficiencies
Contribute to continuous improvement initiatives within the AP function and WBS
Prepare and analyze AP aging reports and develop KPIs to monitor performance and track exceptions
Oversee month-end AP closing activities including accruals, reporting, and reconciliations
Support audits and provide requested documentation to internal/external auditors
Assist with reconciliations, analysis, accruals, and support for month-end closing activities as needed
Coordinate issuing Certificate of Insurance (COIs) as needed
Coordinate the renewal of selected insurance coverages with other WEG US business units
Effective written and verbal communication to convey information in a clear, concise, and logical manner
Strong organizational and analytical skills
Ability to work independently and thrive in a collaborative team environment
High level of integrity and confidentiality
Ability to multi-task, use independent judgment and sound decision-making skills
Provide training, coaching, and development opportunities