Accounts Payable Specialist, Terra West Management Services

K.G.D.O. Holding Company, LLC • Spring Valley, NV

13m

About The Position

The Accounts Payable Clerk is responsible for processing vendor invoices and payments for a portfolio of homeowner associations. This role ensures invoices are accurately coded, approved, and paid in accordance with HOA governing documents, management agreements, and internal controls. The AP Clerk works closely with Community Managers, Accounting, and vendors to support timely and accurate HOA financial operations.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred
• 2+ years of accounts payable experience; HOA or property management experience strongly preferred
• Familiarity with HOA/property management accounting systems (Vantaca, AppFolio, TOPS, CINC, or similar preferred)
• Basic understanding of general ledger coding
• Proficiency in Microsoft Excel and accounting software
• Strong attention to detail and accuracy
• Ability to manage multiple associations and deadlines
• Clear communication with internal teams and vendors
• Organized, dependable, and process-driven
• Ability to work in a fast-paced, deadline-oriented environment

Responsibilities

• Process vendor invoices for HOA associations, including utilities, maintenance, landscaping, and contracted services
• Verify invoice accuracy, proper coding, and approval prior to posting
• Enter invoices into the HOA/property management accounting system
• Prepare and assist with weekly payment runs (checks, ACH, wires)
• Maintain vendor records, W-9s, and payment terms
• Resolve invoice discrepancies, duplicate payments, and vendor inquiries
• Monitor AP aging and follow up on outstanding or disputed items
• Ensure compliance with HOA governing documents, management agreements, and internal controls
• Support month-end close activities related to accounts payable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees