Accounts Payable Specialist -Non-Profit

Virtual Agent • Westchester, CA

276d

About The Position

The Accounts Payable Associate will be responsible for processing invoices, managing payments, and ensuring accuracy and efficiency in the organization's accounts payable processes. This role requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative environment.

Requirements

• 2+ years of accounts payable experience, preferably in a nonprofit environment
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar)
• Strong Excel skills (pivot tables, VLOOKUPs)
• Excellent organizational and time-management abilities
• Strong attention to detail and accuracy
• Professional communication skills and a team-oriented attitude

Nice To Haves

• Familiarity with nonprofit accounting practices is a plus

Responsibilities

• Process and verify invoices, ensuring accurate coding and timely payment
• Perform 3-way matching for purchase orders, receipts, and invoices
• Manage vendor records, including new vendor setups and W-9 collection
• Prepare weekly check runs, ACH, and wire transfers
• Reconcile credit card and bank statements
• Handle expense reports and ensure compliance with company policies
• Assist with month-end close, including accruals and reconciliations
• Maintain accurate records and documentation for all payables
• Support the preparation of 1099s for applicable vendors
• Communicate professionally with vendors and internal teams to resolve inquiries and discrepancies

Benefits

• Be part of a mission-driven team making a real impact in the community
• Collaborative and inclusive work environment
• Competitive salary and benefits package
• Opportunities for professional development and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed