The Shade Store-posted 2 months ago
$65,000 - $75,000/Yr
Full-time • Entry Level
Port Chester, NY
501-1,000 employees
Textile Product Mills

The Accounts Payable Specialist - Inventory is responsible for processing and reconciling all inventory-related invoices in a high-volume, fast-paced environment. This position requires strong analytical skills, attention to detail, and a solid understanding of the three-way match process between purchase orders, receipts, and vendor invoices. The ideal candidate will have experience managing domestic and international vendor accounts, resolving discrepancies with suppliers and internal departments, and ensuring timely, accurate payment processing.

  • Perform full-cycle Accounts Payable functions with a strong focus on inventory-related invoices.
  • Execute and validate three-way match for all inventory purchases - matching purchase orders, goods receipts, and invoices to ensure accuracy.
  • Review and resolve discrepancies related to quantity, pricing, or receiving issues in collaboration with the Procurement, Inventory Control, and Warehouse teams.
  • Manage and maintain accurate vendor records, ensuring compliance with company policies and internal controls.
  • Process international vendor invoices, including understanding of foreign currencies, landed costs, freight, and customs duties.
  • Collaborate with internal teams and external vendors to address and resolve payment or invoice issues promptly.
  • Reconcile monthly vendor statements and ensure all outstanding invoices are accounted for.
  • Support month-end and year-end close activities, including accruals for goods received but not invoiced (GRNI).
  • Assist with continuous process improvements to streamline AP workflow and improve efficiency.
  • Prepare reports and documentation as needed for audits and management reviews.
  • 3-5 years of progressive Accounts Payable experience, with a strong emphasis on inventory and 3-way match processes.
  • Experience with international inventory vendors preferred (e.g., foreign currency transactions, landed cost concepts).
  • Proficiency with ERP systems.
  • Strong Excel skills (VLOOKUPs, pivot tables, data reconciliation).
  • Excellent attention to detail, organizational skills, and the ability to manage multiple priorities under tight deadlines.
  • Effective communication and problem-solving skills with both internal and external stakeholders.
  • Knowledge of GAAP and standard AP procedures.
  • Experience in a retail, manufacturing, or distribution environment.
  • Familiarity with freight, customs, and logistics billing.
  • A proactive mindset with the ability to identify and implement process improvements.
  • Competitive salary
  • Medical Benefits
  • 401k with Company Match
  • Up to $100k Life Insurance & Short-Term Disability (Employer Paid)
  • Legal and Pet Insurance Plans
  • Employee Assistance Program
  • Product Discount
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