Accounts Payable Specialist - Hybrid Position

Familia Dental Corporate • Schaumburg, IL

86d

About The Position

Familia Dental and Vivid Smiles is looking for a highly motivated Accounts Payable Specialist to join our thriving dental group and build a stable career in the recession-resistant dental healthcare industry. We offer a hybrid work schedule with 2 days per week working from home and 3 days onsite at the corporate office located in Schaumburg, IL providing the perfect balance of flexibility and team collaboration. The Accounts Payable Specialist is responsible for managing the company's payment obligations to vendors, suppliers, and employees. This role ensures accurate and timely processing of invoices while maintaining strong internal controls, vendor relationships, and compliance with company policies.

Requirements

• Highly proficient in Microsoft Excel and other MS Office applications.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Associate's degree in Accounting, Finance, or related field preferred.
• 1-3 years of accounts payable experience.
• Experience with accounting software systems (preferably with Sage).

Responsibilities

• Ensure accurate and timely processing of vendor invoices and payments, maintaining complete and accurate accounts payable records.
• Verify pricing, calculations, and payment terms and ensure appropriate approvals are obtained.
• Code invoices to appropriate general ledger accounts and cost centers.
• Track and follow up on pending invoices awaiting approval.
• Prepare check runs, ACH payments, and wire transfers.
• Schedule payments according to due dates and cash flow requirements.
• Obtain necessary approvals for payments.
• Distribute checks to vendors or mail payments.
• Process stop payment requests when necessary.
• Handle rush or emergency payment requests.
• Maintain positive relationships with vendors, addressing any issues related to payments or discrepancies promptly.
• Request W-9 forms from new vendors.
• Respond to vendor inquiries regarding payment status.
• Set up new vendor accounts in the system and maintain their information and banking details.
• Prepare and present reports on accounts payable activities, including outstanding invoices and payment schedules.
• Prepare accounts payable aging reports.
• Review employee expense reports for compliance with policy and appropriate approvals.
• Verify receipts and supporting documentation.
• Code expenses to appropriate accounts.
• Process employee reimbursements.
• Follow proper authorization and approval processes.
• Maintain adequate supporting documentation.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees