Accounts Payable Resolution Specialist (PO Matching)
About The Position
Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island. At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time. We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace! Catholic Health Services is seeking a detail-oriented Accounts Payable Resolution Specialist to manage the full lifecycle of invoice processing and discrepancy resolution. This role is production-driven, requiring the ability to meet a minimum daily quota of 125 posted invoices while maintaining high accuracy. You will serve as the "Three-Way Match" expert, ensuring that purchase orders, receipts, and invoices align, while also managing two-way service invoices and credit adjustments.
Requirements
- Speed & Accuracy: Must maintain 10,000 keystrokes per hour with minimal errors to support high-volume daily quotas.
- Process Knowledge: Comprehensive understanding of the Three-Way Match process and the relationship between Supply Chain and Accounting.
- Communication: Strong professional correspondence skills to resolve conflicts with vendors and internal buyers.
- Education: 2-year Associate Degree in Accounting or equivalent work experience.
- Experience: 4+ years of dedicated experience in Accounts Payable, preferably within a healthcare environment.
- Ability to remain focused during repetitive, high-volume data entry.
- Acute attention to detail for identifying discrepancies in complex vendor statements.
Nice To Haves
- Software Proficiency: Experience with Lawson or similar ERP solutions is highly preferred; experience with document imaging systems is a plus.
Responsibilities
- High-Volume Processing: Efficiently process a variety of transaction types, including Three-Way Match (PO) invoices, Two-Way Service invoices, and Credit Memos.
- Production Standards: Consistently meet or exceed the department standard of 125 invoice postings per day.
- Discrepancy Resolution: Act as the primary liaison with Supply Chain, vendors, and facilities to investigate and resolve "Match Audit" exceptions, buyer messages, and credit holds.
- Data Audit: Perform rigorous audits of vendor data and invoice details within the accounting system to ensure compliance with CHS standards.
- Vendor Reconciliation: Review vendor statements and reconcile outstanding credits to ensure account accuracy and prevent payment delays.
- Reporting & Accruals: Support month-end closing by assisting with accruals, journal entries, and the quarterly RNI (Received Not Invoiced) write-off process.
Benefits
- Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
