Accounts Payable Representative (6 month contract) - Source to Pay - Finance & Administration

Bloomberg • New York, NY

62d • $25 - $35

About The Position

The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen. What's the role? At Bloomberg Finance we are committed to providing world-class support to our business partners by providing insight on business performance, financial oversight and thought leadership. There are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team to ensure that the company's payables are legitimate and accurate, and we provide professional customer service to internal and external stakeholders, as well as consistently maintain controls. In this role you will be working on various aspects of Accounts Payable processing in a dynamic and fast paced environment. You will be responsible for processing invoices, running ad-hoc tasks, controls and projects assigned to you and to provide a positive experience for those you work with. In order to be successful, you will need strong attention to detail and be an excellent problem solver. You have the ability to balance high workload yet understand the importance of controls. You have excellent communication and prioritization skills, an ability to present ideas about process improvements and to question the status quo. You thrive in a dynamic, open-plan, team environment, and you know what customer service really means.

Requirements

• Bachelor's Degree or equivalent experience
• Previous work experience with Accounts Payable (3-5 years)
• Invoice processing knowledge
• Effective communications skills
• Excellent time management, organizational and presentation skills
• Strong Microsoft Excel skills - pivot tables, vlookups, etc.
• Knowledge of basic Financial and Accounting terminology
• Written and verbal fluency in English

Nice To Haves

• Knowledge of SAP and/or Agile Scrum framework
• Written and verbal fluency in multiple languages

Responsibilities

• Complete Email inbox/OCR system/SAP reconciliation of incoming invoices received for North America and Latam region
• Ensure daily reconciliation is completed timely with all results documented.
• Any discrepancies identified are consolidated daily and sent to the distribution list for investigation.
• Present in team meetings reconciliation progress, issues and interdependencies
• Assist with any process documentation updates and refinement opportunities for the reconciliation process.
• Partner with regional counterparts to share recommendations to optimize/streamline the process.
• Monitor the email inboxes for invoices and validate the invoice scanned via an OCR system, confirming that all information of the invoice was properly scanned
• Assist with change management communications to our internal stakeholders, vendors, P2P teams related to invoice ingestion processes
• Monitor errors, controls and troubleshoot with technical teams on the resolution
• Comply with SLAs established and ensure any discrepancies detected are tracked via internal ticket system
• Correct data entry fields in the OCR system when necessary, perform root cause analysis and assist with change management efforts if necessary.
• Work with the Invoice Processing team and Supplier Onboarding team when vendor record requires update
• Assist with reporting and any ad-hoc request regarding vendor invoices
• Assist with any task assigned as part of Accounts Payable Month End Close process either validating, processing, vendor reach-outs, etc
• Ensure to maintain good attendance and punctuality
• Maintain a level of professionalism when providing feedback within the team, P2P areas, stakeholders etc.
• Adhere to prescribed level of accuracy within our departmental policies and procedures

Benefits

• We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others.
• The Company does not provide benefits directly to contingent workers/contractors and interns.

What This Job Offers

• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees